Creative Services Administrative Assistant

Job Posting Title:

Creative Services Administrative Assistant

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Hiring Department:

Global Engagement

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas Global is seeking a highly organized and detail-oriented undergraduate student to serve as a Creative Services Administrative Assistant. This role supports the Marketing and Communications team by helping manage digital assets, maintain shared files and data, and assist with content organization and production workflows.

Purpose

This position is ideal for a student who enjoys behind-the-scenes organization, working with digital files and data, and supporting creative teams through strong administrative and technical skills. The student will collaborate closely with designers, social media managers, and communications staff to ensure content, assets, and internal resources are accurate, organized, and easy to access.

Responsibilities

• Provide administrative and organizational support to the design, social media, and communications team
• Maintain and organize shared digital files using established naming conventions and folder structures
• Assist with updating published data for web and print materials following established processes
• Support organization, delivery, and inventory tracking of branded materials and supplies
• Help maintain internal team resources such as project management tools, shared documentation, or internal guides
• Provide logistical or administrative support for events or campaigns when needed

Required Qualifications

Currently pursuing an undergraduate degree (communications, marketing, business, computer science, or a related field preferred), Strong organizational skills and attention to detail,

Comfort working with digital files, shared drives, and basic data tracking, Strong written communication skills and ability to follow established processes, Ability to manage multiple tasks and meet deadlines, Ability to work independently and as part of a team, Ability to occasionally lift and carry boxes weighing up to 50 lbs.Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Familiarity with tools such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace, Experience with project management tools such as Asana, Experience working with digital asset management systems or shared file platforms, Interest in business, marketing, communications, or creative services, Interest in global topics or experience working with international populations.

Salary
$12.00 per hour

Working Conditions

• Standard office environment.

• Routinely lifts, carries, and moves materials weighing up to 50 pounds

Required Materials

• Résumé
• Brief statement of interest
• Availability for the upcoming semester

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.