Primary Location:

Med Center I - W Market

Address:

515 W Market Street 3rd Floor Louisville, KY 40202

Shift:

First Shift (United States of America)

Job Description Summary:

The Patient Access Representative III is responsible for communicating with patients and physicians in a timely and professional manner both verbally and electronically. As a first point of contact for all VIP patients and providers, handling urgent referrals, as well as all web appointment requests, the representative will create a positive impression for UofL Physicians while scheduling patient appointments according to clinic operating standards.

Job Description:

• Answer all incoming calls with exceptional customer service with a focus on compassionate patient centered care

• Schedule new, return, internal employee, and referring provider VIP appointments within multiple groups

• Review incoming website appointment requests and handle in a concierge style manner by acting as one point of contact for our patients in scheduling appointments across the organization in a timely manner

• Accurately schedule patient appointments in accordance with physicians’ template and guidelines using access center technologies

• Regularly monitor guided schedule documents to ensure up to date scheduling compliance

• Determine appropriate physicians for all non-directed referrals

• Reschedule patients using proper functions

• Field non-clinical patient questions or transfer to appropriate clinical parties

• Set patient’s expectations for their visit ensuring an excellent patient experience

• Call patients to reschedule appointment when clinic is cancelled

• Use Allscripts, Centricity Business, online paging systems as well as retrieve information from other hospital systems

• Treat all matters confidentially concerning patient information according to HIPAA guidelines.

• Adhere to group productivity and quality metrics

• Maintains compliance with all company policies, procedures and standards of conduct

• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times

• Performs other duties as assigned

A note on required work experience:
For internal promotions, equivalent experience as a Patient Access Representative II in 2+ assigned specialty groups will substitute for the work requirement.

Additional Job Description:

MINIMUM EDUCATION & EXPERIENCE

• High School Diploma or Equivalent required
• Knowledgeable of Microsoft Excel
• Excellent customer service skills required
• Proficient written and verbal communication required
• A minimum of 2 years’ experience scheduling for multiple physician practices required
  • OR experience working as a Patient Access Representative II in two or more assigned specialty groups

 

KNOWLEDGE, SKILLS, & ABILITIES

• Successful completion of all required training
• Must be dependable, professional and a team player
• Excellent organizational and communications skills and ability to work independently
• Ability to adhere to deadlines
• Seeking energetic, motivated candidates

WORKING CONDITIONS

• Call center/office environment with regular sitting at a desk with the use of a computer and telephone

JOB REQUIREMENTS

• Candidates upon hire will complete an electronic I-9 verification

• Only those candidates whose experience best meets our requirements will be contacted
• University of Louisville Physicians is an Equal Opportunity Employer
• Current UofL Physicians employees must follow the UofL Physicians Internal Transfer Policy