Executive Assistant

Posting Open Date: March 30, 2026

Anticipated Posting Close Date*: April 30, 2026

*Job posting may close early due to the volume of applicants.

Executive Assistant

We are hiring an Executive Assistant based in San Francisco to support senior leaders across the business. This role is built for someone who is proactive, organized, and calm under pressure, and who can effectively support leaders who are distributed across time zones. You will be a trusted partner who keeps leaders focused, schedules running smoothly, and details handled without needing to be chased.

This role is based in San Francisco with an expectation to work onsite 3-4 days per week to collaborate with local teammates and build strong operating rhythm, while supporting leaders who may be in other locations.

What You'll Do:

Calendar Management

• Strategically manage complex calendars across multiple time zones, balancing priorities, focus time, and stakeholder needs.
• Coordinate internal and external meetings, ensuring the right attendees, preparation time, and clean logistics.
• Anticipate conflicts and resolve issues independently, using sound judgment and clear communication.

Travel Coordination

• Arrange and manage domestic and international travel, including flights, hotels, ground transportation, and schedule alignment.
• Proactively account for time zones, meeting agendas, buffers, and potential disruptions.
• Provide executives with clear itineraries and quick updates while traveling.

Meeting Readiness and Follow Through

• Partner with leaders to ensure meetings are set up for success, including agendas, pre reads, notes, and action items as needed.
• Track follow ups, deadlines, and deliverables, and help keep momentum across stakeholders.
• Maintain strong coordination with cross functional partners to keep work moving.

Administrative Support

• Handle confidential information with discretion and professionalism.