Facility Engineer Admin

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Overview

The Facility Engineer Administrator provides critical administrative support to the engineering and facilities management team, ensuring seamless operations through efficient coordination of documentation, vendor management, work order processing, and sustainability data management.

Key Responsibilities

Administrative Support

The Facility Engineer Administrator manages all engineering-related administrative functions, maintaining accurate records and documentation for facility operations. This role serves as the central point of contact for engineering documentation, ensuring compliance with internal procedures and regulatory requirements. Responsibilities include organizing and maintaining engineering files, managing correspondence, scheduling meetings, and preparing reports for management review.

Vendor Coordination and Follow-Up

This position actively manages vendor relationships by coordinating service schedules, tracking vendor performance, and ensuring timely completion of contracted work. The administrator follows up on outstanding vendor deliverables, processes vendor invoices for approval, maintains vendor contact databases, and communicates facility requirements to external service providers. Regular follow-up ensures vendors meet service level agreements and quality standards.

Work Approval Request Processing

The Facility Engineer Administrator processes and tracks all work approval requests from initiation through completion. This includes reviewing work requests for completeness, routing approvals through appropriate channels, maintaining work order management systems, coordinating with stakeholders on work schedules, and ensuring proper documentation of completed work. The role requires close attention to approval workflows and timelines to keep facility operations running smoothly.

Sustainability Data Input and Support

Supporting the organization's sustainability initiatives, this role involves collecting, inputting, and maintaining accurate sustainability metrics and data. The administrator compiles energy consumption data, tracks waste management statistics, inputs information into sustainability reporting platforms, assists with environmental compliance documentation, and supports preparation of sustainability reports. This data management enables informed decision-making on facility environmental performance.

Required Qualifications

Education and Experience

Candidates should possess an associate's or bachelor's degree in business administration, facilities management, engineering, or a related field. Two to three years of administrative experience in facilities management, engineering, or property management environments is preferred. Experience with work order management systems and vendor coordination is highly valuable.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, with strong Excel skills for data management and reporting. Familiarity with computerized maintenance management systems (CMMS) or work order platforms is preferred. Basic understanding of building systems and engineering terminology facilitates effective communication with technical teams.

Core Competencies

The successful candidate demonstrates exceptional organizational skills with ability to manage multiple priorities simultaneously. Strong attention to detail ensures accuracy in documentation and data entry. Excellent written and verbal communication skills enable effective coordination with vendors, engineers, and stakeholders. The role requires proactive follow-up capabilities and ability to work independently while supporting team objectives.

Working Conditions

This position operates primarily in an office environment with occasional visits to facility sites. Standard business hours apply, with occasional flexibility required to coordinate with vendors or support urgent facility needs.

Reporting Structure

The Facility Engineer Administrator reports directly to the Facility Engineering or Facility Coordinator Hard Service and collaborates closely with the engineering team, facilities management staff, and vendor partners.

Location:

On-site –Jakarta, Indonesia

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.