Assistant Director – Project Turn Over & Building Performance / Capital Programs Management Group

Job Profile:

Construction and Planning Manager 2

Job Family:

Construction and Planning

Time Type:

Full time

Max Pay – Depends on experience:

$110,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job profile Summary:
Manages unit and project budgets and oversees the project scope for architecture and engineering projects. Collaborates with internal stakeholders to determine staffing requirements and contributes to the strategic planning and execution of construction and planning projects.

Job Description:

The Capital Programs Management Group (CPMG), under Facilities Development and Management (FDM), seeks an Assistant Director to lead ASU's Project Turnover and Building Performance Program. Reporting to the Director of CPMG, this position is responsible for establishing and managing the processes, standards, and personnel that ensure successful project turnover from construction to operations.

The Assistant Director provides leadership and oversight for commissioning, quality assurance, and quality control (QA/QC), project closeout, warranty management, turnover readiness, and LEED certification activities across ASU's capital construction portfolio. This position serves as the primary liaison between Capital Programs and Facilities Management Operations to ensure that new and renovated facilities are delivered in accordance with project requirements, operational expectations, sustainability goals, and university standards.

The Assistant Director supervises the Commissioning Manager and future QA/QC, Warranty, and LEED personnel and collaborates closely with Project Managers, Design Managers, contractors, consultants, operations personnel, and university stakeholders throughout project delivery and occupancy.

This position supports ASU's commitment to operational excellence, sustainability, and customer satisfaction by ensuring capital projects are constructed to the highest quality standards, properly commissioned, fully documented, successfully certified, and seamlessly transitioned to Facilities Management. Through oversight of quality assurance, commissioning, turnover readiness, warranty management, and LEED certification, this position helps ensure facilities perform as intended throughout their lifecycle while supporting long-term operation, maintenance, and stewardship.

Essential Duties

Key Responsibilities:

Leadership & Program Management

• Provide leadership, supervision, mentorship, and performance management for the Project Turnover Team.
• Establish and implement university standards, procedures, and best practices related to project turnover, commissioning, QA/QC, warranty administration, and the LEED certification process.
• Develop strategic goals, performance metrics, dashboards, and reporting tools to evaluate turnover readiness and project performance.
• Collaborate with Project Managers, Design Managers, Facilities Management, and university stakeholders to ensure successful project delivery and occupancy.

Commissioning Oversight

• Direct and oversee commissioning activities on capital construction projects.
• Manage commissioning consultants and review commissioning plans, reports, testing procedures, and final documentation.
• Ensure building systems are properly tested, validated, and functioning in accordance with project requirements prior to occupancy.
• Monitor commissioning schedules and coordinate integration with project delivery milestones.
• Establish and maintain commissioning standards and procedures that incorporate the Owner's Project Requirements (OPR), Basis of Design (BOD), Integrated Systems Testing (IST), Building Automation Systems (BAS), Division 25 systems integration, controls sequences, analytics readiness, and operational acceptance criteria to ensure successful building performance and turnover.

Project Turnover & Closeout

• Lead project turnover planning and execution for capital construction projects.
• Ensure completion and acceptance of all turnover documentation including O&M manuals, training records, as-built drawings, warranties, spare parts inventories, and asset information.
• Coordinate project handoff activities between project teams and Facilities Management Operations.
• Develop turnover readiness criteria and monitor compliance.
• Identify and resolve turnover-related risks that could impact occupancy or operational readiness.

Quality Assurance / Quality Control

• Develop and administer QA/QC programs for capital projects.
• Conduct quality audits, field reviews, inspections, and assessments.
• Monitor contractor compliance with contract requirements, construction standards, and university expectations.
• Identify deficiencies and coordinate corrective action plans with project teams and contractors.
• Maintain documentation and reporting related to quality performance.

Warranty Management

• Establish and maintain the university's construction warranty program.
• Coordinate warranty claims, corrective actions, and contractor responses during warranty periods.
• Track warranty expiration dates and unresolved issues.
• Serve as the primary liaison between Facilities Management Operations and project teams regarding warranty-related concerns.
• Monitor contractor performance and ensure timely resolution of warranty obligations.

LEED and Sustainability Certification

• Oversee LEED certification efforts for capital projects.
• Coordinate documentation requirements, certification submissions, and consultant activities.
• Collaborate with sustainability stakeholders to ensure compliance with university sustainability objectives.
• Monitor project performance related to sustainability, energy efficiency, and environmental stewardship.
• Maintain records of certification achievements and sustainability metrics.

Communication & Reporting

• Prepare reports, presentations, and executive summaries for university leadership.
• Represent CPMG and FDM on committees, task forces, and stakeholder meetings.
• Facilitate communication between project teams, consultants, contractors, and university departments.
• Support development of policies and procedures related to project delivery and operational readiness.

Operational Readiness & Building Performance

• OPR compliance and verification
• Operational acceptance criteria
• Building performance metrics
• Asset information management
• Facility data standards
• Project Haystack implementation and data quality
• Analytics and fault detection readiness
• BAS, FMS, EIS, and enterprise integration readiness
• Post-occupancy evaluations
• Continuous commissioning initiatives
• Lessons learned and continuous improvement

DAYS and SCHEDULE: Monday-Friday, 8:00am - 5:00pm

This position is based at ASU’s Tempe campus and may require working from other campuses depending on operational needs. 

Salary Range:

$100,000 to $110,000 per year, commensurate experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications

Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, Building Sciences, Business or a related field AND six (6) years of related professional experience, including three (3) years of supervisory or management experience; OR, ten (10) years of related professional experience, including three (3) years of supervisory or management experience; OR, any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved.

Experience:

• Managing commissioning, building systems startup, testing, and turnover activities.
• Experience with OPR development, Division 25, building analytics, monitoring-based commissioning, fault detection and diagnostics, asset information management, operational readiness, and advanced technical facilities such as laboratories, research facilities, healthcare, and mission critical environments.
• Overseeing construction quality assurance and quality control programs.
• Administering warranty programs for institutional or higher education facilities.
• Coordinating project closeout and turnover processes.
• Managing LEED certification or sustainability initiatives.
• Working within higher education, healthcare, research, laboratory, or institutional environments.
• Supervising technical and professional staff.
• Collaborating with facilities operations and maintenance organizations.
• Managing multiple projects simultaneously while maintaining quality and schedule objectives.

Knowledge Of:

• Building commissioning processes and best practices.
• ASHRAE Guideline 0, ASHRAE Standard 202, Integrated Systems Testing, Building Automation Systems, Division 25 Integrated Automation, Ongoing Commissioning, Monitoring-Based Commissioning, and Building Performance Optimization.
• Construction quality assurance and quality control methodologies.
• Mechanical, electrical, plumbing, fire protection, and building automation systems.
• Construction contract administration and project delivery methods.
• LEED certification requirements and sustainable building practices.
• Building turnover, closeout documentation, and asset management processes.
• Applicable building codes, safety regulations, and industry standards.
• Construction management software and document management systems.

Evidence Of:

• Strong leadership and team-building skills.
• Effective communication and stakeholder engagement.
• Strategic planning and program development.
• Problem solving, conflict resolution, and decision-making abilities.
• Ability to balance operational requirements with project delivery objectives.

Preferred Certifications:

• Certified Facilities Manager (CFM)
• Certified Educational Facilities Professional (CEFP)
• Certified Energy Manager (CEM)
• Certified Building Commissioning Professional (CBCP)
• Certified Commissioning Professional (CCP)
• Building Commissioning Professional (BCxP)
• Certified Commissioning Authority (CxA)
• LEED Accredited Professional (LEED AP)
• Project Management Professional (PMP)
• Certified Construction Manager (CCM)

Working Environment

Activities can be performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking at job sites. Required to stand for varying lengths of time and walk moderate distances to perform work. Participate in field work which requires accessing paved, rocky or uneven areas and exposure to dirt, dust, extreme temperatures and inclement weather. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Regular review of completed tasks. Drive University vehicle.

Department Statement:

What’s in it for you?

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following:

• Flexible work schedules
• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Affordable benefits package including dental, vision, and life insurance benefits.  More information available at https://cfo.asu.edu/benefits
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

ASU Facilities Development and Management (FDM) maintains and services all university-owned property and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the ASU Tempe campus, 1551 S. Rural Road Tempe AZ, 85287.

This position is based at ASU’s Tempe campus and may require working from other campuses depending on operational needs. 

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23214.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.