Construction Billing Assistant

Construction Billing Assistant

Your attention to detail, strong organizational skills, and ability to collaborate across teams make you a great fit for our Construction Billing Assistant position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table.

About Your Role:

As a Construction Billing Assistant at Dollar Tree’s corporate office, you’ll support the Construction department by managing billing, contracts, purchase orders, and payment processes while ensuring accuracy, compliance, and timely resolution of invoice-related issues. You’ll serve as a primary liaison between Accounts Payable, Project Managers, Directors, vendors, and contractors to ensure smooth financial and operational execution of construction projects.

Your day-to-day job duties include, but are not limited to, the following:

Contract, Billing & Purchase Order Support:

• Process general contractor contracts, verifying pricing accuracy and insurance requirements
• Create purchase orders from contracts and approved quotes
• Process purchase order changes related to approved project change orders
• Close purchase orders once invoices are received and paid in full
• Research and resolve open and aging purchase orders

Invoice Auditing & Payment Processing:

• Audit project payment requests and contractor final billing packages for accuracy and completeness
• Follow up with general contractors and internal stakeholders to resolve billing and payment issues
• Obtain payment approvals from project managers and directors and log payments in Accruent
• Research and resolve vendor, miscellaneous, and construction-related invoice discrepancies
• Maintain submitted invoices in Ariba, including routing to departments and manual receiving

Reporting, Documentation & Systems Administration:

• Assist with construction allowance requirements and period-close reporting
• Support periodic and quarterly financial reporting
• Submit construction uploads related to freight for customer-owned inventory
• Perform departmental scanning, indexing, and maintenance of project closeout documentation
• Research Accounts Payable and General Ledger transactions for internal, contractor, or vendor inquiries

Cross-Functional Coordination & Administrative Support:

• Serve as the direct point of contact for Accounts Payable, project managers, directors, vendors, and contractors regarding invoice questions
• Train general contractors on billing procedures and submission requirements to ensure compliance
• Complete miscellaneous departmental tasks, special assignments, and projects as needed

Your Required Skills and Experience:

• Strong attention to detail with the ability to manage multiple tasks and deadlines
• Demonstrated ability to audit invoices, contracts, and financial documentation
• Excellent verbal and written communication skills with strong follow-up abilities
• Proficiency with financial and procurement systems such as Ariba, Accruent, or similar platforms
• Strong organizational, analytical, and problem-solving skills

Preferred Requirements:

• Prior knowledge or experience in the construction industry
• Experience supporting construction, real estate, or facilities teams
• Familiarity with purchasing, billing, accounts payable, or contract administration functions

Your Perks and Benefits:

We offer a wide variety of rewards to support your health, wealth, and mental well-being. In addition to medical, pharmacy, dental, and vision insurance, we offer: • Employee Assistance Program
• Retirement plans with matching contribution
• Employee Stock Purchase Program
• Educational Assistance
• Access to PerkSpot, an employee discount platform for goods and services
• And much more!

Who We Are:

At Dollar Tree, we make a difference in the lives of our customers every day by exceeding their expectations and delivering value — it’s what our business is built on. Our associates play an important role in this commitment by embracing change and showing up for their teams and their communities.

We see an exciting path forward as our company continues to grow and transform — and we know that this path starts with you.

Join our team today and discover The Value of You.

Dollar Tree is an Equal Opportunity Employer committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position and may be amended as business needs evolve.

Employment at Dollar Tree is at-will and may be terminated at any time, with or without cause or notice.

Full time

500 Volvo Parkway,Chesapeake,Virginia 23320

AP/AR

Dollar Tree