Recruiting Enablement & Operations Lead

At Vanta, our mission is to help businesses earn and prove trust. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it. 

As a Recruiting Enablement & Operations Lead at Vanta, you'll transform how our recruiting team learns, works, and scales. You'll design and implement the programs, systems, and training that make our recruiters, coordinators, hiring managers, and interviewers more effective at bringing exceptional talent to Vanta.

This role sits within the Recruiting Operations team, reporting to the Senior Manager, Recruiting Operations. You'll own the end-to-end enablement strategy, building training infrastructure, maintaining documentation, and creating automation that drives consistency and operational excellence across our global hiring lifecycle. You'll combine structured program management with a talent for simplifying complexity into clear, actionable guidance.

What you’ll do as a Recruiting Enablement & Operations Lead at Vanta:

• Program Management & Training

  • Build and deliver scalable enablement programs that accelerate recruiter ramp time, improve tool fluency, and strengthen process understanding across the full hiring lifecycle

  • Own recruiting programs including Talent Camp (recruiter onboarding), Hiring Manager Enablement, Internal Mobility programs, and Talent Brand programs

  • Create and maintain training materials (LMS modules, playbooks, self-service training content) for recruiters, hiring managers, and interviewers

  • Partner with Recruiting leadership to identify skill gaps and develop targeted curricula that address them

  • Drive adoption of new processes and tools through thoughtful change management, clear communication, and continuous feedback loops

• Documentation & Knowledge Management

  • Maintain the single source of truth for recruiting documentation across platforms (Confluence, Google Sites, etc), ensuring every stakeholder can access accurate, current guidance

  • Audit existing resources regularly and implement consistent documentation standards across all programs

  • Translate complex process updates and system enhancements into accessible, user-friendly materials for global audiences

• Workflow Optimization & Automation

  • Identify manual, inconsistent, or inefficient workflows across recruiting and hiring processes and translate them into scalable, tech or AI-enabled solutions

  • Build lightweight workflows and templates yourself when possible, Ashby automations, email templates, intake forms, and more

  • Measure and communicate the impact of automation efforts on efficiency, adoption rates, and user satisfaction

  • Partner closely with the Recruiting Operations team, People Business Partners, People Ops, and Employee Experience to ensure processes are consistent, compliant, and well-supported across functions

How to be successful in this role:

• 7+ years of experience in Recruiting Operations, Program Management, or a related People Enablement role

• Strong project and change management skills with a proven track record designing and driving adoption of new processes and tools at scale

• Fluency in recruiting systems (Ashby strongly preferred)

• Excellent written and verbal communication skills, including the ability to produce clear, compelling resources for diverse audiences

• Strong analytical mindset with comfort using data to inform decisions, measure impact, and tell a story that drives action

• Experience building training programs from the ground up and scaling