Senior Assistant

Job Description Summary:

Executive Secretary (Admin Assistant to VP Franchise) 

Key Responsibilities 

Executive & Strategic Support 

- Provide proactive, high-level executive support to senior leadership, managing complex and constantly evolving calendars, priorities, and deliverables. 

- Act as a trusted liaison between executives, internal stakeholders, and external partners across a broad networked organisation. 

- Anticipate business needs, identify potential challenges, and implement effective solutions with minimal supervision. 

Stakeholder & Business Coordination 

- Manage high-level stakeholder engagement, including drafting executive correspondence, presentations, and briefing materials. 

- Coordinate and oversee leadership routines, including executive meetings, strategic offsites, and business planning sessions across multiple regions. 

- Support cross-functional collaboration in a large, multi-layered organisational structure, ensuring alignment and follow-through. 

Travel & Logistics Management 

- Lead end-to-end international travel planning, including flights, accommodation, and ground logistics. 

- Demonstrate advanced expertise in global visa requirements, consular processes, and travel compliance, ensuring seamless travel execution. 

- Manage travel budgets, approvals, and expense reporting in line with corporate policies. 

Meeting & Operational Excellence 

- Drive the end-to-end coordination of executive meetings, including agenda setting, presentation consolidation, and logistics management. 

- Ensure high-quality execution of internal and external events, including senior leadership engagements. 

- Maintain operational efficiency within the executive office, ensuring high standards of organisation and delivery. 

Qualifications & Experience 

- Bachelor’s degree in business administration, or a related discipline. 

- 7–10+ years’ experience in a senior Executive Assistant / Executive Secretary role supporting C-suite or senior leadership. 

- Proven experience operating within a large, complex, and networked organization, ideally in a leading market environment. 

- Demonstrated ability to manage high volumes, competing priorities, and ambiguity with professionalism and composure. 

Key Skills & Capabilities 

- Advanced proficiency in Microsoft Office, particularly PowerPoint (executive-level presentations), Excel (advanced data handling, reporting, and analysis), Outlook and Teams. 

- Exceptional organisational and time management skills, with strong attention to detail. 

- High resilience and flexibility, with the ability to adapt in a fast-changing environment. 

- Strong interpersonal and communication skills, with the confidence to engage at all organisational levels. 

- Proven ability to maintain confidentiality, discretion, and professional integrity. 

- Experience working within a networked business model, navigating multiple stakeholders and geographies effectively. 

What Sets You Apart 

- Proactive, resourceful, and solutions-oriented, with a strong sense of ownership. 

- Ability to bring structure to complexity and thrive under pressure. 

- Operates as a strategic partner, not just a support function. 

Skills:

Computer Applications, Database Entry, Data Compilation, English Grammar, Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Office Management, Payroll, Processing Expense Reports, Purchase Orders, Travel Coordination, Workflow Management

Location(s):

South Africa

City/Cities:

Johannesburg

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

July 14, 2026

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.