Office Administrator - Receptionist

Position

Interactive Brokers is looking for an experienced Office Administrator/Receptionist to join our Budapest office. As part of the Facilities team, you will act as the initial point of contact for our visitors and provide key support for our daily operations. Working with employees and team members, you will help maintain a warm and welcoming office environment and assist with a variety of administrative tasks.

Responsibilities

• Welcoming visitors and providing front desk support.
• Assisting management with administrative tasks (basic translations, MS Office tasks, document formatting, printing, copying, scanning, etc.).
• Managing the schedule for conference and meeting rooms.
• Assisting with meetings (coffee and refreshments setup, etc.).
• Supporting the ordering, replenishment and cost analysis process for office consumables, including all stationery, and F&B products.
• Coordinate/organise key areas with our support teams (e.g., organizing kitchens, beverages, and consumables, keeping meeting rooms and reception neat and orderly).
• Coordinate office requests/tickets via the office facilities team.
• Handling lunch deliveries.
• Responsible for secretarial tasks (e.g., couriers and deliveries; ordering office supplies; handling parking administration, including guest parking reservations; ordering and sorting out monthly travel passes etc.).
• Managing ad-hoc requests and projects (assisting in organizing events, etc.).

Qualifications, Skills & Attributes

Minimum qualifications:

• Excellent communication skills and a service-oriented mindset.
• Ability to handle dynamic and stressful situations professionally.
• Strong organizational skills.
• Ability to prioritize effectively and multitask.
• Team player and able to work independently.
• Proactive, switched on, and quick comprehension.
• Attentive and polite character.
• Proficient user of MS Office.
• Fluency in Hungarian and English is a must.

Company Benefits & Perks