Event Coordinator - Wall Street Hotel

The Wall Street Hotel is looking for an Event Coordinator to serve as the organizational backbone of our on-property events program. Working within a hotel-partnership environment where JF Restaurants manages all food and beverage event operations, you’ll own the systems, documentation, and logistical follow-through that hold the program together.

The Event Coordinator will have daily, hands-on involvement in every stage of event operations and the fluency that everything above this role depends on. Coordinators who invest seriously here are well-positioned for advancement to Event Operations Manager within two to three years.

WHAT YOU’LL DO

• Maintain Tripleseat as the property’s primary event system of record — managing inquiries, event records, BEOs, and post-event close-out documentation.
• Draft and distribute BEOs for assigned events, incorporating all F&B requirements, timing, setup specifications, and special instructions.
• Manage pre-event vendor logistics — confirming bookings, tracking deliveries, coordinating rentals, florals, and AV, and flagging gaps to the Event Operations Manager in advance.
• Support client communication during the planning phase — sending follow-ups, tracking approvals, assisting with tastings and site visits, and escalating anything requiring senior judgment.
• Assist on the event floor with setup, guest check-in, timeline management, service coordination, and breakdown.
• Liaise with the Wall Street Hotel’s sales and planning team on shared logistics and guest communication, ensuring JF Restaurants Food & Beverage operations stay fully aligned with the hotel’s broader event program.

WHAT WE’RE LOOKING FOR

• 1–2 years in event coordination, hospitality operations, or a related administrative role — or a strong hospitality management background with meaningful internship or event experience.
• Organizational precision — someone who builds systems naturally, catches errors early, and never lets a deadline slip without flagging it.
• Proficiency in or ability to quickly learn Tripleseat or a comparable event management platform.
• Clear, professional written communication — this role drafts BEOs, client emails, and vendor confirmations that represent JFR externally.
• A genuine interest in events and hospitality as a career, not a transitional position.
• NYC Food Protection Certification required.

JF Restaurants is proud to be an Equal Opportunity Employer.