Administrative Assistant, Office of the CDIO

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What we offer:

Group Summary:

The Administrative Assistant provides essential support to the Vice President, Magna IT and the Office of the CDIO. This role ensures smooth execution of day‑to‑day operations, effective coordination of activities, and timely completion of key deliverables across a fast‑paced global environment.

Major Responsibilities

• Manage complex executive calendars with strong awareness of priorities, stakeholders, and scheduling dynamics.

• Coordinate periodic internal meetings, workshops, and business activities.

• Arrange domestic and international travel (flights, accommodations, ground transportation).

• Plan and organize meetings and activities related to domestic and international travel.

• Monitor monthly Tower budget results and support the annual budget planning cycle.

• Communicate proactively and effectively with a broad range of internal and external stakeholders to support timely execution of deliverables.

• Provide administrative support to the Vice President, including preparation of documents, reports, presentations, and follow‑ups.

• Coordinate collection of required documents and reports across the team.

• Organize annual team events and assist with planning IT conferences and workshops if / when we have such activity.

• Support additional internal projects as required.

Knowledge and Education

Bachelor’s degree or above (all majors welcome).

Work Experience

Open to fresh graduates; relevant internship or administrative experience an asset.

Skills and Competencies

• Excellent verbal and written communication skills.

• Fluency in English; additional languages considered an asset.

• Ability to work effectively with senior leaders inside and outside IT.

• Strong organizational skills and exceptional attention to detail.

• Effective time management with the ability to prioritize multiple tasks.

• Strong interpersonal skills and ability to thrive in a globally diverse team.

• Excellent PC skills, especially MS Office, scheduling, and calendar management.

• Familiarity with modern AI productivity tools and ability to apply them effectively.

Work Environment

• Minimal travel expected.

• We offer a dynamic, global work environment with opportunities for both personal and professional development. Magna fosters a culture of fairness, responsibility, and respect — and we strive to provide an inspiring and motivating workplace.

Awareness, Unity, Empowerment:

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.