Office Administration Manager (They/She/He)

If you’re here, it’s because you’re looking for an exciting ride. 

A ride that will fuel up your ambitions to take on a new challenge and stretch yourself beyond your comfort zone. 

We’ll deliver a non-vanilla culture built on talent, where we work to amplify the impact on millions of people, paving the way forward together. 

Not your usual app. We are the fastest-growing multi-category app connecting millions of users with businesses, and couriers, offering on-demand services from more than 170,000 local restaurants, grocers and supermarkets, and high street retail stores. We operate in more than 1500 cities across 23 countries. 

Together we revolutionise the way people connect with their everyday needs, from delivering essentials to connecting our ecosystem of users through innovative solutions powered by technology. For us, every day is filled with purpose.

What makes our ride unique? 

Our culture and strong values. 

Our career development philosophy. 

Our commitment to being a force for good. 

We have a vision: Building the largest marketplace in your city, to give access to anything in minutes. And this is where your ride starts.

YOUR MISSION

Are you a problem-solver with a passion for creating an amazing workplace experience? We are looking for a hands-on Office Manager to lead operations for our Kazakhstan market. Based in our Almaty HQ, you will be the heart of our office culture, ensuring our spaces in Almaty and Astana are running smoothly.

You will join a dynamic People Team, acting as the go-to person for everything from facility management to planning the legendary Summer and Winter parties. If you are a super-fast learner who loves autonomy and wants to bring "The Ride" to life for our employees, this is the role for you.

THE JOURNEY

You will wear many hats, balancing operational excellence with cultural engagement.

Office Operations & Administration

• Central Administration: Serve as the main point of contact for administrative matters, including managing PEC, processing payments, handling merchandising, and supporting the onboarding of new joiners.
• Budget Management and Procurement: Manage office budgets and supply inventory, ensuring timely orders and cost-efficiency.
• Facilities Management: Coordinate with external vendors for cleaning, catering, Maintenance, IT, Health&Safety and security across all 2 locations, quickly addressing and resolving any facility-related issues.
• Stakeholder Management: Act as the bridge between various stakeholders, from Senior Managers to external providers.

Culture, Events & Engagement

• Event Planning: Lead the planning and execution of major office events, including our massive Summer and Winter parties, as well as leadership summits and conferences.
• Office Vibes: Plan and organize onboarding/welcome packs, regular in-office activities to engage employees, boost office attendance, and cultivate a positive work environment that reflects Glovo’s culture.
• Social Impact: Act as the local point of contact for volunteering programs, helping our team give back to the community.

 

WHAT YOU WILL BRING TO THE RIDE

• Experience: Proven experience in a similar Office Management, Workplace, or Administrative / Procurement role.
• Mindset: You are a super fast learner with a proactive, "can-do" work attitude. You are autonomous and comfortable working in a fast-paced environment.
• Skills:
• Strong organizational and planning skills with the ability to project manage events.