Administrative Assistant

JOB SUMMARY

Manages the day-to-day operations of the School of Nursing Professions office with discretion and independent judgment, including collection, processing and analytics essential for student admissions, progression, graduation, and accreditation reports. Serves as a resource for staff in administrative processes across programs within the school.

Direct Supervisor 

Assistant Director, School of Nursing

Status: Full time, Non-exempt

No. Direct Reports:  0         

Target Weekly Hours: 40

Location: Main Campus

Benefits Eligibility      

Yes

MAJOR DUTIES AND RESPONSIBILITIES

• Formulate data collection tools as needed and then collect, organize, process, and analyze applicable student data associated with admissions, progression, and graduation for department and university assessment and accreditation reports.

• Serve as WebAdmit administrator, liaison with Undergraduate and Graduate Admissions.

• Monitor and track School budget and expenses assuring compliance with university policies and procedures and maintaining confidentiality of data. Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; basic interpretation of budget documents

• Manages the day-to-day operations of the School office, such as maintaining School calendar, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence; and ordering supplies, classroom and other room assignments; job posting preparation.

• Communicates professionally and timely with adjunct faculty and current students regarding School programs including admission requirements and processes, programmatic guidelines, and administrative tasks.

• Assists faculty with internal and external grant budget management. 

• Assists with planning and implementation of special events organization and logistics such as annual interview day, hooding ceremony, and new student orientation. 

• Has primary responsibility for updating the department web page, preparing weekly department bulletins, event flyers and program banners.

OTHER DUTIES AND ASSIGNMENTS

• Serves as public face of School to internal and external stakeholders.

• Performs other duties as assigned.

JOB REQUIREMENTS

Education                              

Bachelor’s degree required (B.A., B.S.) required, field of Nursing preferred.

Experience                             

1-2 years of administrative experience; working in Higher Ed a plus. Microsoft Suite experience required; Strong attention to detail and comfortable handling event logistics.

Licenses or Certifications     

None.

Financial Responsibility        

Reviews and/or approves financial transactions at the function or School level.  May require some interpretation of policies. Makes financial decisions within University or accepted accounting guidelines, including review of financial reports, purchasing decisions, contract review/negotiation, etc. 

Supervision                           

None.

Special Knowledge                

Event planning and logistics; transcript evaluation; academic program knowledge;

SPECIAL WORKING CONDITIONS

• None

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission.  The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission.  For more information, please visit:  https://marymount.edu/student-life/health-wellness/title-ix-2/