Job Description:

This exciting role is responsible for providing comprehensive HR administration and support to the Instron Europe HR Team; covering all aspects of HR and the full Employee Life Cycle.

Key Tasks & Responsibilities

• Act as the first point of contact for all general employee queries

• Recruitment – book in interviews, telephone screening, management of WorkDay Recruit, reporting on recruitment status throughout Europe.

• New Starters – manage the process for new starters including drafting and issuing all paperwork, reference and background checks, liaising with managers and recruitment agencies where appropriate, induction and probationary processes.

• Payroll and Benefits – working with the Payroll and Benefits Advisor to ensure all payroll related information is shared in a timely manner and high level of accuracy.  Follow up employee queries, complete all paperwork efficiently.

• HR Support – support the HR Team with all administrative duties including minute taking, letters, contractual paperwork, recruitment, updating HRIS and ad hoc general duties

• Leavers – manage the leaver process including exit interviews

• Ensure that accurate and up to date information is provided to employees and that employees are satisfied with the level of service provided.

• Be the first point of contact for all queries relating to holiday allowances, sickness absence data and other management reporting requirements

• Ensure that the HRIS is constantly maintained and 100% accurate

• Carry out all other reasonable ad hoc duties in order to support the HR department and wider business

• Ensure all processes are documented and stored on the Shared Drive allowing other to access where appropriate.

Key Competencies

• Holds the highest standards of confidentiality.

• Communicates well both in writing and verbally

• Enjoys and is able to work as part of a small team

• Flexible, proactive approach to work with a positive, enthusiastic, ‘can do’ attitude

• Will remain calm and patient under pressure, whilst able to prioritise and multi-task

• Can use own initiative and work independently or as part of a small team but also knows when to ask for help

• Takes ownership for work within the scope of their role, and looks for opportunities to develop

• Exceptional organisational skills, with the ability to understand and implement processes effectively

• Records information accurately & has good attention to detail

• Builds appropriate professional relationships with employees and line managers

• Comfortable with change; able to change pace or track as and when business need requires

Key Experiences (desirable but not essential)

• Must be IT Literate – intermediate or advanced with MS Word Packages, particularly Word, Excel & PowerPoint (essential)

• Working with HR Information Systems, inputting data, system maintenance and enhancements

• Providing general HR support and advice to employees and line managers

• Has a good understanding of HR policies and procedures

• Has an understanding of basic employment legislation

Qualifications

• Certificate in Personnel Practice (CIPD) is desirable but not essential

• Additional other HR or Payroll related qualifications are desirable but not essential

• Good standard of Higher education or equivalent work experience