Executive Assistant, Office of the Vice-Provost, Indigenous Engagement

Post End Date:

May 6, 2026 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

About the Role: 

Reporting to the Vice-Provost, Indigenous Engagement, the Executive Assistant provides a broad range of confidential and executive level administrative support to the Vice-Provost, Indigenous Engagement. The position is responsible for providing administrative support to the department’s projects and finance operations.    

This Executive Assistant is largely self-directed while managing and evaluating a high volume of inquiries and day to day administrative duties that must be assessed quickly and accurately to support the overall department of Indigenous Engagement.   

The Executive Assistant will:  

• Act as the main point of contact for the department via in-person, email and telephone, determining the nature and priority of business, and providing direction and information; 
• Act as the principle liaison for all contact with the Vice-Provost, exercise initiative and judgment to provide timely assistance in moving all items forward; 
• Ensure effective coordination of activities and flow of information to and from the Vice-Provost office; 
• Maintain inventory and order office supplies for the Vice-Provost’s Office, and act as the main point of contact for departmental maintenance and custodial requirements; 
• Facilitate the efficient utilization of the Vice-Provost’s time through development and coordination of a complex calendar of appointments, meetings, social engagements and university/community functions with both individuals and groups; 
• Arrange all travel and speaking engagement requests for the Vice-Provost; 
• Support the development and assist with managing the Office’s budget and the units reporting into the Vice-Provost; 
• Maintain financial records, monitor and reconcile all department budget accounts, research and professional development accounts and follow up on any discrepancies; 
• Create and maintain a calendar of all scheduled internal and external events in collaboration with department leadership and staff; 
• Schedule, coordinate and attend departmental meetings, preparing agendas, supporting documentation, taking/circulating minutes and providing follow-up action items to appropriate parties;
• Support the adherence of cultural protocols at significant events;  
• Collect, analyze and assimilate information and necessary data required to assist the Vice-Provost in the development of various reports; 
• Assist the Vice-Provost in the development, editing, validating, and dissemination of Reports, newsletters and other communication materials. 

Please note this position will be required to participate events and activities outside of regular business hours to support operational needs.  

Key Skills and Experience: 

• Post secondary education in a related field or the equivalent of education and experience, and experience in an administrative role; 
• Knowledge of office administration concepts, practices and techniques; 
• Knowledge of governance structures and operations within the University; 
• Proven ability to read and interpret policies, procedures, relevant guidelines, and other documents, to carry out administrative support functions; 
• Solid understanding of budget development, financial record keeping and reporting; 
• Strong computer skills, including advanced knowledge of Microsoft Suite of products, word processing, spreadsheets, databases, web maintenance, Sharepoint, Workday, internet search engines, and email; 
• Excellent written, oral and interpersonal communication skills; 
• Strong customer service skills and ability to interact effectively with a diverse population at all levels; 
• A heightened level of Indigenous Cultural Competencies and Skill Sets from ‘lived experiences’ or acquired accumulated knowledge from their education paths; 
• Excellent organizational, problem-solving, prioritization, and detailed, accurate record keeping skills; 
• Ability to work under minimal supervision while utilizing effective time management skills in order to meet deadlines and adapt to changing priorities;   
• Ability to create efficiencies and improve processes; 
• Maintain high level of accuracy and strong attention to detail. 

Preferred or Asset Skills:  

• Lived experience as an Indigenous person; and 
• Experience working in Indigenous communities.   

Salary and Total Rewards:  

• Job Grade K, Salary Scale ($61,286-99,384); 
• Target Hiring Range: $61,286-$70,077*  
• This is a permanent position that includes:   
• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage. 
• Pension Plan: Enrollment eligibility in the Brock University Pension Plan. 
• Vacation: Up to 3 weeks per year, in addition to university holidays. 
• Professional Development: Eligibility for the Brock Tuition Waiver Program. 

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.