Building Manager

About the Role

We are seeking an experienced and proactive Building & Office Manager to oversee the daily operations of our corporate headquarters as well as a portfolio of personal properties. You will serve as the central point of contact for all facilities and administrative needs, ensuring every space is safe, functional, well-maintained and running efficiently.

Responsibilities

Facilities & Building Management

• Coordinate and oversee regular maintenance and repairs across corporate office and personal properties.
• Act as the primary point of contact for tenant complaints, service requests, and space-planning needs.
• Negotiate and manage relationships with third-party vendors and service providers.
• Coordinate routine repairs, janitorial services, and preventative maintenance for building systems (HVAC, plumbing, and electrical).
• Manage and direct cleaning, security, and maintenance staff and activities.
• Supervise security personnel, manage access control systems (keycards, security footage), and enforce building entry and exit policies.
• Conduct regular property inspections and prepare condition reports.
• Ensure all properties are in compliance with applicable regulations, building codes, and safety standards.
• Prepare, monitor and reconcile facilities budgets.
• Prepare and carry out emergency protocols and procedures.

Personal Property Management

• Serve as the primary liaison for matters related to personally owned properties,
• Coordinate and oversee repairs, renovations and ongoing upkeep of residential properties.
• Manage vendor scheduling, service contracts, and follow-through on all property-related projects.
• Handle confidential property matters with a high degree of discretion and professionalism.

Office & Administrative Support

• Oversee day-to-day corporate office operations including supplies, facilities requests, and workspace organization
• Support leadership with administrative tasks as needed.

Requirements

• Bachelor’s degree in Business Administration, Facilities Management, Real Estate or related field preferred.
• 5–8+ years of experience in building management, facilities coordination or a related role.
• Experience managing both commercial and residential properties a strong plus.
• Knowledge of relevant regulations, building codes and safety compliance.
• Excellent organizational, project management and negotiation skills.
• Strong communication and interpersonal skills.
• Discretion and professionalism when handling confidential matters.
• Familiarity with property management software and Microsoft Office Suite.
• Basic knowledge of HVAC, plumbing, electrical and mechanical systems.