Admissions Manager

• Serve as a core member of the Admissions Office team.

• Participate in regular team meetings, document action items and decisions made during meetings, and ensure action items have been addressed by the appropriate parties.

• Communicate regularly and proactively with all team members and external stakeholders to ensure action items are coordinated and completed in a timely manner. Respond to emails and other inquiries in a timely and warm manner. If needed, connect person/org with the appropriate person on staff.

• Create and organize documentation and admissions procedures.

• Create and maintain the database of event participants, updating information as necessary.

Event Logistics Coordination

• Coordinate logistical details for meetings and events, including preparing and sending calendar invitations, tracking RSVPs, preparing event materials, securing and setting up the venue, arranging catering, audio-visual needs, local and providing onsite support for events

• Plan, coordinate, and arrange for technology needs and provide technical assistance and support for in-person and virtual Zoom meetings/events to ensure a seamless event experience

• Support the development of admissions events to create a welcoming and engaging experience for all attendees. 

Administrative Support  & Process Improvement

• Assist with the development and printing of enrollment marketing publications and communications including letters, brochures, website postings, electronic mail and other mediums.

• Manage team planning calendars

• Provide logistics support for the team as needed.

• Assist with the development of procedures and tools to closely monitor important timetables and processes and refine them over time to streamline and improve effectiveness.

Knowledge, Skills & Experience

• The ideal candidate will be a highly dependable self-starter who can work independently and self-manage toward goals, while also working collaboratively and effectively with varied constituencies. They will also have an improvement mindset, helping to identify processes to improve upon.

• Excellent at organizing, attending to detail, meeting deadlines, and taking a task or project from concept to completion, while also being flexible and adaptable. Able to determine and ask the necessary questions to follow through and consult with others frequently, but also proposes creative solutions to problems and gets things rolling without much guidance.

• Strong collaborative, team player who is self-reflective and treats challenging or uncertain situations as opportunities to learn and grow. Able to juggle competing demands and prioritize without sacrificing quality. 

• Excellent relationship management and communication skills (written and verbal).

• Strong computer skills and the ability to learn new technologies and software

• Knowledge and ease of use with the following is preferred, but not required: Google Suite (docs, sheets, forms, slides), Zoom, PowerSchool, SchoolMint

• Bilingual - Spanish verbal communication and writing skills is a priority

• Excellent public speaking skills to conduct presentations

• Bachelor's degree is preferred and experience in Nonprofit management, Marketing, Communications, Education or other related field is preferred.