Executive Assistant

As an Executive Assistant, you will serve as a trusted partner to senior executives, ensuring the seamless management of their day-to-day operations and helping maximize their effectiveness. You will be responsible for complex calendar management, travel coordination, communications support, meeting preparation, and a variety of administrative and operational functions. This role requires exceptional organization, attention to detail, discretion, and the ability to anticipate needs in a fast-paced, constantly evolving environment.

In addition to supporting executives, you will collaborate closely with the broader people team, provide backup support as needed, and serve as a positive ambassador for our culture and values.

To be successful in this role, you are highly organized, proactive, resourceful, and adaptable. You thrive in a dynamic environment, exercise sound judgment, communicate effectively with stakeholders at all levels, and consistently maintain a high degree of professionalism and confidentiality.

*Please note, this role will be asked to be in our New York office Monday through Friday.

As the Executive Assistant, you can expect to:

• Provide administrative support to our Chief Product Officer and Chief Technology Officer
• Manage a meeting heavy calendar and stay on top of their changing priorities, acting as a gatekeeper and partner
• Support executive communications and correspondence, ensuring timely follow up and coordination as needed.
• Prepare executives for meetings by coordinating agendas, gathering materials, and ensuring all relevant information is available in advance.
• Track action items, deadlines, and deliverables, proactively following up to ensure completion.
• Assist with planning and coordination of company events, team gatherings, offsites, and employee engagement initiatives.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and logistics.
• Prepare and submit accurate expense reports in a timely manner and maintain supporting documentation.
• Facilitate effective cross-functional communication and help remove administrative or operational roadblocks.
• Partner with people operations and other departments, as needed for event & office management assistance

To thrive in this role, you will:

• Be highly organized and able to manage multiple competing priorities in a fast paced environment
• Demonstrate exceptional attention to detail and follow through, ensuring nothing falls through the cracks.
• Exercise sound judgment and maintain the highest level of discretion when handling sensitive and confidential information.
• Be comfortable serving as a trusted partner to senior executives and understanding how to support their business priorities.
• Be proficient with Google Workspace (Gmail, Calendar, Docs, Sheets, and Slides) and other workplace productivity tools.

What VTS Values & How We Show It

• Strive for Excellence - We know your potential is unlimited. Take advantage of our executive coaches and our training and career development programs available to all employees!
• Be Customer Obsessed - We’re employee obsessed too! VTS offers competitive compensation, comprehensive health benefits (including dental and vision), pre-tax commuter benefits, and a 401(k) plan. Not to mention the fun stuff - quarterly happy hours, wellness events, clubs, and team lunches!
• Be Curious - Benefit from a culture that promotes new learning. VTS offers an education stipend to all employees!
• Move as One - We work in an open floor plan to promote cross-functional collaboration.
• Take Ownership - Be an owner of the company you’re building with our equity packages.
• Appreciate the Difference - VTS embraces and celebrates diversity. We understand the importance of a strong work-life balance. We offer a flexible PTO policy, generous family leave program, and more!