Reception Administrator

Job Description:

Roles & Responsibilities :

• Greeting and welcoming visitors including coordination with employees to escort visitors to specific areas or correct offices.
• Managing day-to-day incoming and outgoing calls and maintaining the Company's telephone directory.
• Receiving, sorting, distributing and dispatching incoming and outgoing mails and parcels for local and international.
• Responsible for maintaining all internal meeting rooms to ensure rooms are clean & presentable including managing Room Availability as requested.
• Monitoring and maintaining an adequate inventory of office and pantry supplies.
• Placing orders and issuing of all admin-related Purchase Requisitions (PRs).
• Processing all admin-related invoices/ tax invoices and submitting to Finance Coordinates and arranges business travels for staff including support for visa application and hotel reservations for visitors when requested.
• Coordinating and maintaining records for Administrative and Facilities related databases.
• Provide administrative support such as arranging transportation, car parking card, and mobile phone service etc.
• Overseeing office facility and safety matters and liaising with respective landlord/building management and vendors to resolve any issues.
• Overseeing and maintaining the overall office operations, ensuring a clean and comfortable workspace.
• Arranging and liaising with supplier/ vendor/ contractor for office repair and maintenance
• Any other ad-hoc duties as assigned by the Management when required.

Qualifications :

• Bachelor degree in Administration, Communication, Business or related fields.
• Minimum of 2 years relevant experience
• Proficient knowledge of G-Suite application
• Good in verbal and written communication skills Thai and English
• Well organization, time management, multi-tasking, hands-on, problem-solving skills
• Ability to work under high pressure with fast-paced work environment

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Flight Operations Services Limited

Employment Type:

Agency / Temporary

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Experience Level:

Entry Level

Job Family:

Administration / Documentation

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