Resource & Awards Coordinator

The Opportunity

We're looking for a Resource & Awards Coordinator to play a key role supporting the execution of our awards program, and as well, how we plan and deploy our creative talent. This is a dual role that blends operational discipline with creative sensibility. Reporting to the Resource Director, you'll keep the day-to-day engine of our creative operations running smoothly while helping ensure our best work is presented flawlessly to the industry.

If you're exceptionally organized, thrive in a fast-moving agency environment and are energized by both process and great creative work - this role is for you.

What You'll Do

Awards Coordination

• Support the Resource Director in executing the agency's awards strategy — translating their vision into organized, well-managed and flawlessly submitted entries across all major Canadian and international shows (Cannes Lions, D&AD, One Show, Clio, Strategy, Cassies, AToMiC and beyond).

• Manage the awards submission calendar — track deadlines, identify eligible work, coordinate submission windows and keep internal stakeholders accountable to timelines.

• Partner with Creatives, Directors, Editors and Strategists to help execute compelling submission narratives and case films that authentically communicate the strategic insight, creative craft and measurable impact behind our work.

• Coordinate internal entry reviews — gather cross-functional input, support approvals and ensure every submission meets jury-ready standards including technical specs, word counts, category requirements and creative guidelines.

• Support the Lead to manage budgets and logistics: entry fees, film edits, translations, travel and delivery.

• Submit entries across award platforms and verify receipt; track jury requests, clarifications and status updates through to results.

• Maintain a living archive of case studies, credits, assets and awards history — a resource the whole agency can draw from.

• Stay current on award deadlines, category changes and emerging shows to keep the Resource & Awards Lead informed and the submission calendar up to date.

Resource Coordination

• Administrative support; responsible for all freelance requests, setting up and tracking vendor set up, managing the department vacation calendar.

• Monitor project timelines and dependencies; proactively communicate capacity constraints and timeline risks to the right stakeholders.

• Work closely with Creative Leads, Producers, Account teams and People Ops to assign work, balance workloads and prevent over- or under-allocation before it becomes a problem.

Who You Are

• 1+ years of agency experience in resource coordination, production management, project management or awards coordination — or a smart combination of the above.

• Exceptionally organized with a sharp eye for detail — specs, deadlines and formatting errors don't slip past you.

• Confident and diplomatic working alongside senior creative leaders, directors and multiple stakeholders simultaneously.

• Comfortable in spreadsheets, resource tools and presentation software; at ease managing competing priorities in a deadline-driven environment.

• Collaborative, proactive and warm — someone who earns trust quickly and makes the teams around them better.

Bonus Points