Student Organizations Student Associate Fall 2026

Job Posting Title:

Student Organizations Student Associate Fall 2026

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Hiring Department:

Office of the Vice President for Student Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 17, 2026

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Position Duration:

Expected to Continue Until Dec 20, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is part of the Student Organizations unit within the Office of the Dean of Students.

Purpose

The Student Associate will serve as a primary point of contact for student organizations, providing accurate information and answering questions about Student Organizations services and resources. Based in the Student Organization Center (SOC), this hands-on, student-facing role supports student organizations through workshops, peer coaching and daily operations. Communication will take place in person, over email and by phone with members of the Longhorn community.

Responsibilities

• Facilitate the day-to-day operations of the Student Organization Center (SOC) and the Art Center by managing room reservations, scheduling meetings and coordinating resources for student organizations, while serving as a primary point of contact and providing clear, accurate information about SOC services, policies and procedures through in-person, email and phone communication.

• Provide guidance to registered and sponsored student organizations by interpreting institutional policies, procedures and available campus resources.

• Support Longhorn Orientation by assisting with Student Organizations initiatives.

• Facilitate workshops and panel discussions, provide feedback to participants and support student leader development in areas such as officer transitions, organization management and sustainability.

• Serve as a peer coach to student organizations by facilitating consultations, providing guidance on leadership development, relaying relevant University policies and supporting

organizational growth and team dynamics.

• Perform clerical duties such as filing, data entry and maintaining up-to-date records.

• Assist with student organization registration processes.

• Support student organizations in achieving their organizational goals.

• Other related duties as assigned.

Required Qualifications

• Must be a currently enrolled undergraduate student

• Maintain a cumulative and semester GPA of 2.30 or above and be in good disciplinary standing with the University

• Excellent written and oral communication skills

• Ability to work both independently and collaboratively

• Strong organizational skills and attention to detail

• A commitment to creating an environment that is connected

Preferred Qualifications

Hourly Pay Rate:  $11.10

Working Conditions

• Frequent: Sitting, standing, bending, squatting, walking, talking, listening, viewing,

manual dexterity, repetitive motion on computer

• Occasional: lifting and carrying, setting up events

Work Shift

Appointment: August 2026 - December 2026, opportunity for renewal

• Hours: 10-19 hours per week at an hourly rate of $11.10

• Scheduling: Hours will be scheduled according to the Student Organization Center’s

operating hours: Monday through Friday: 8:00 a.m. – 7:00 p.m.

o In addition to scheduled shifts during business hours, students should expect to

work evening hours (typically between 6:00 p.m. and 8:00 p.m.) on an occasional

basis to support workshops, events and student organization activities held

outside of the standard schedule.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.