About the role

Aplyr's Quick Take

This role is primarily about providing administrative support to the leadership team at Mars, focusing on calendar management, travel arrangements, and event organization. It's a contractor position for 12 months, requiring coordination with various stakeholders and managing logistics for executive visits.

Good fit

Ideal candidates are experienced executive assistants or coordinators with strong organizational skills and the ability to manage multiple priorities. A background in supporting senior leadership and familiarity with travel and event logistics would be beneficial.

Worth noting

This is a contractor role, which may appeal to those seeking temporary work. The position involves significant interaction with senior leaders and requires a proactive approach to managing their schedules and events.

Job Description:

PLEASE CONSIDER WE ARE OFFERING A CONTRACTOR ROLE (TEMP 12 MONTHS)

SE Leadership Cross Segment

Supporting annual Leadership agenda management. Understanding the Leadership team flow and priorities of the year, keeping calendars up to date based on individual agreement with each member. Support in setting agenda for key and recurrent events (MBR, Townhalls, etc)
Supporting travel details arrangement (including fly tickets, accommodation) through travel agency for PN GM, x- segment Leadership Team members based in Milano and Regional/Global Senior Leader Italy based.
Serve as the point of contact for contract signatures for leadership members as needed. Ensure any legal or formal communication from authorities or local police is promptly addressed and directed to the appropriate leadership member.
Being knowledgeable about other senior Leadership coordinators across the organisation to always be aligned with them when needed.
Involvement in CALM process.
Documents and internal communication translation to be shared on behalf of GM/MHs or other members of the leadership team.
Purchasing Orders through Ariba system regarding suppliers that are relevant for the Leadership Team

Organizing cluster events on site and off site

Organization and leadership of on-site events for the leadership team– coordinate with the proper peer across the cluster and office services.
Agency, catering, transportation support coordination.

SE executive visits support

Coordinate executive visits Mars SE receives, collaborate with RC and Anicura Italia for their visits.
Get the office ready (clean office policy) in coordination with Office Service.
Support with meeting room, accommodation booking for the guests if needed/ asked
Details of visits organisation – Agenda management, transportation, team events
Coordinate all suppliers for the flawless visit- catering, transportation
Cooperate with CA for townhalls for the executive visits

Aplyr's read

Mars is a diverse global powerhouse in confectionery, pet care, and food, attracting talent in manufacturing, sales, and technical roles.
Synthesized from recent postings & public sources

What's promising

•Mars offers a wide range of career paths across multiple sectors, including food, pet care, and confectionery.
•The company invests in employee development through programs like the Mars Young Professionals Program.
•Mars provides opportunities for global mobility and cross-functional career growth.

What to watch

•The company's large size may lead to bureaucratic decision-making processes.
•Limited public information about Mars' work-life balance policies.
•Mars' global operations may require frequent travel or relocation for some roles.

Why Mars

•Mars is family-owned, allowing for long-term strategic planning without shareholder pressure.
•The company is known for its iconic brands like M&M's and Snickers, offering strong brand recognition.
•Mars emphasizes sustainability and responsible sourcing in its operations.

Aplyr’s read is generated by AI from public sources. Was it useful?

About Mars

Mars

mars.com

View company

Mars, Incorporated is a global manufacturer of confectionery, pet care, and food products, known for brands like M&M's, Snickers, Pedigree, and Whiskas.