Site Administration Specialist

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Summary

Administration Officer at our Pune location will be responsible for managing office administration, supporting organizational processes, and ensuring smooth workflows, and effective support across departments. Needs to play a crucial role in coordinating office functions, maintaining records, and handling correspondence.
An Admin officer ensures efficient office management by handling various administrative and operational responsibilities while ensuring great customer experience and seamless service.

Job Description

Hiring Requirements

Main Duties and Responsibilities: 

• Operational Management: Oversee daily administrative operations of the manufacturing facility, ensuring smooth workflow, continuity of services and seamless employee experience.
• Plant Upkeep: Oversee and coordinate for repair and maintenance of office and administrative areas, housekeeping, and security protocols to ensure a safe, productive working environment.
• Vendor Management: Office/plant facilities, cleaning, upkeeping, and coordinate with vendors or suppliers.
• Housekeeping Management
• Security Management
• Transport & Travel Management
• Canteen Management
• Landscaping
• Stationary Management
• Guest management and events Management
• Employee Lodging and Boarding
• Vendor and Contract Management: Manage relationships, contracts, Invoicing and service level agreements (SLAs) with external vendors, suppliers, and service providers.
• Policy & Compliance: Develop and implement administrative policies and procedures; ensure compliance with company policies, labor laws, and safety regulations.
• Inventory & Procurement: Monitor and maintain inventory of office supplies, canteen, and safety equipment.
• Budgeting and resource management: Monitoring expenses, managing office budgets, and ensuring cost-effective use of resources. 
• Staff Supervision: Supervision and training of administrative personnel, providing guidance and coaching to maximize efficiency. Oversee and manage daily office administration tasks.
• Document Control: Manage records, files, and reports, ensuring accurate documentation. 

Qualifications & Skills -

• Education: Bachelor’s degree in business administration, Management, or a related field (preferred).
• Experience: 7-8 years of experience in administration, preferably within a manufacturing environment
• Skills: Strong leadership, organizational, interpersonal skills with ability to manage multiple tasks, prioritize effectively to execute tasks.
• Communication and problem solving: Strong written and verbal communication skills, attention to detail, and the ability to resolve operational issues efficiently. 
• Technical: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) & ERP. 

Time Type:

Full time

Job Type:

Regular

Work Shift:

N/A

Pay Rate Type:

Salary

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.