Administrative Assistant

Assists and supports team members in performing assessment reviews for DMA clients, to achieve maximum tax savings and provide other state and local tax consulting services.

Essential Duties and Responsibilities

• Diligently collects and organizes client, property, and assessor data for entry in to review management software
• Prepare and revises spreadsheets for clients and/or team members utilizing Excel
• File property tax appeals and closely track deadlines
• Communicate with assessors and tax collectors regarding assessment notices, valuations, tax bills, refunds, appeal deadlines, and hearings
• Calculate and process reductions obtained and perform follow-up billing
• Assist in generating client reports, client correspondence, as well as interoffice communications.
• Update and maintain organized client files
• Process incoming and outgoing mail, maintain postage machine and orders office supplies
• Prepare expense reports and coordinate travel arrangements

Non-Essential Duties and Responsibilities

• Performs other administrative duties including, but not limited to ordering supplies, researching vendors, answering incoming calls, greeting visitors, scheduling meetings, and preparing documents.
• Perform other duties as assigned.

Education and Qualifications

• Associate’s or Bachelor’s degree desired. High school diploma or equivalent required
• 2-5 years’ professional work experience; preferably in an administrative support role
• Ability to work independently to complete assignments with minimal direct supervision
• Requires a high level of interpersonal skills to handle sensitive and confidential information
• Intermediate skills in Microsoft Word and Excel
• Excellent verbal and written communication skill
• Ability to multi-task and prioritize
• Valid driver’s license

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