Brokerage Coordinator

• Provide day-to-day administrative support to fee-earners.
• Submit expense reports, manage contact lists, and support general office functions.
• Respond to data requests and maintain calendars for deliverables and deadlines.
• Register fee-earners for internal and external events and conferences.
• Coordinate travel and logistics as needed.
• Support client event preparation and execution.
• Maintain and update CRM systems with leads, opportunities, and deal numbers.
• Research potential conflicts and ensure timely data entry and accuracy.
• Manage internal listing databases and third-party site updates.
• Prepare and submit documentation for processing.
• Assist in drafting and reviewing lease/sale documents and updating Salesforce.
• Coordinate with Legal for non-template documents and ensure proper documentation for revenue accounting.
• Close deals in CRM and maintain accurate records.
• Partner with Marketing, Research, Financial Analysts, and Centers of Excellence (COEs) to create and coordinate pitch materials, presentations, and proposals.
• Attend strategy sessions and schedule meetings for content review and feedback.
• Manage logistics for client meetings including catering, transportation, and space reservations.
• Perform basic data gathering (e.g., property searches, site selections) and populate market documents such as tour books and flyers.
• Coordinate with vendors and internal teams for production and printing needs.
• Create, edit, and manage marketing materials including flyers, brochures, presentations, and email campaigns using Adobe InDesign and Microsoft tools.
• Manipulate aerials, maps, and floorplans; annotate and animate graphics for client deliverables.
• Draft and finalize listing agreements and forms in coordination with Legal and Management.

Qualifications & Experience

• Bachelor’s Degree preferred.
• 0-3+ years of experience in a professional or administrative capacity.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
• Demonstrated problem-solving skills and ability to work independently and collaboratively.
• Proficiency in Microsoft Office Suite, Adobe Suites, Salesforce, and Workday.