Executive Assistant to support VP/GM of Chemistries & Supplies Division.

Job Description

This is an opportunity for a highly versatile individual to work in a fast-paced environment providing executive administrative support to the Vice President & General Manager (VP/GM) in Agilent’s Chemistries & Supplies Division.

The Executive Assistant manages a broad range of advanced, diversified tasks and details. The ideal candidate must have exceptional judgement, comprehensive experience, skill and knowledge of company operations, policies, practices, and procedures. Requires proficiency in a broad range of administrative and operational activities. The ideal candidate will have experience assessing and anticipating executive manager needs and be comfortable with making independent decisions and happy with multi-tasking.

The candidate will be in a unique position to provide executive manager support and contribute to Agilent's growth and success.

Responsibilities include:

• Proactively manages calendars and schedules, including coordinating meeting logistics globally, as well as recurring internal staff meetings and other senior level meetings.

• Maintains awareness of significant deadlines and plans proactively for them.

• Participates in staff meetings, distributes meeting notes and monitors action item completion when needed.

• Coordinates all aspects of travel arrangements including: booking flights, hotel and local transportation; providing agendas and itineraries; and arranging visa/passport requirements as needed. Prepares and reconciles travel expense reports.

• Manages calendar for internal and external events, possibly assisting with the development of content and slides, planning and management of webcasts so VP/GM is prepared for each engagement.

• Communicates professionally with internal customers, external suppliers, other leaders and employees at all levels of the company.

• Manages creation and tracking of purchase orders. Works with the internal procurement team to add new suppliers to the vendor database, then works with finance to track monthly expenses.

• Management of Division’ internal SharePoint site.

• Responsible for ensuring Org Charts are maintained and updated on Internal Group site.

• Business Asset Coordinator (BAC). Responsible for tracking and updating asset management database.

• Space planner/coordinator of office footprint at Little Falls Site for existing employees and onboarding of new hires

• As needed, may participate in and/or lead projects within the function such as employee engagement programs.

Qualifications

• Bachelor's Degree or equivalent work experience.

• 3+ years supporting at the Vice President level

• Requires the ability to direct questions and solve problems independently.

• Excellent judgement and discretion.

• Must be able to work with employees at all levels of the company

• Ability to professionally engage with demanding and sometimes challenging stakeholders

• Strong verbal and written communication skills

• Current computer skills & user of Microsoft 365 business applications such as Word, Excel, and PowerPoint.

• Proficient in use of collaboration tools such as SharePoint, Microsoft Teams, Zoom, Telepresence systems

• Ability to work independently and as part of a team

• Proven time management and organization skills

• Requires thorough knowledge of company operations, policies and procedures. Applies knowledge of the job and company policies to complete routine and non-routine assignments. Assignments are complex in nature and require creative problem-solving, and deadlines are often narrow.

 

Additional Details

This job has a full time weekly schedule. Applications for this job will be accepted until at least April 7, 2026 or until the job is no longer posted.

The full-time equivalent pay range for this position is $38.85 - $60.70/hr plus eligibility for bonus, stock and benefits. Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locations

Agilent Technologies, Inc. is an Equal Employment Opportunity and merit-based employer that values individuals of all backgrounds at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, religion or religious creed, color, gender, gender identity, gender expression, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military or veteran status, protected veteran status, or any other basis protected by federal, state, local law, ordinance, or regulation and will not be discriminated against on these bases. Agilent Technologies, Inc., is committed to creating and maintaining an inclusive in the workplace where everyone is welcome, and strives to support candidates with disabilities. If you have a disability and need assistance with any part of the application or interview process or have questions about workplace accessibility, please email job_posting@agilent.com or contact +1-262-754-5030. For more information about equal employment opportunity protections, please visit www.agilent.com/en/accessibility.

Travel Required:

Occasional

Shift:

Day

Duration:

No End Date

Job Function:

Administration