About the role

The Executive Assistant is responsible for providing executive level administrative support to attorneys of the firm by effectively managing day-to-day activities and the flow of information and maximizing their attorneys’ time and productivity.

Responsibilities

Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities; including assisting in meeting targets and deadlines
Manage daily coordination of attorneys’ Outlook calendars and use creative problem solving skills to solve challenging scheduling requirements. Act as the gatekeeper for prioritizing conflicting needs
Answer multiple phone lines; screen and direct calls them as appropriate
Coordinate internal and external meetings, programs and events. Arrange proper logistics based on meeting requirements
Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
Serve as first point of contact as it relates to managing attorneys’ schedule, travel arrangements, billing, document production (e.g. redlining, formatting, etc.) and other tasks
Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date
Prepare attorney diaries through Firm diary application (Intapp)
Organize and maintain key documents in the appropriate workspaces in the document management system
Utilize various office machines to transmit data, print, duplicate, fax and PDF
Create and maintain attorney files using alphanumeric systems
Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
Prepare and process client bills, working closely with Billing department
Create, revise and proofread letters and various legal documents
Provide backup coverage for other assistants and receptionists
Perform other duties as assigned

Required Skills

Ability to effectively present information verbally and in writing
Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
Proficiency in Microsoft Word and Excel
Basic math skills: addition, subtraction, multiplication, division
Strong attention to detail
Must be able to work collaboratively in a team environment
Ability to use diplomacy and discretion in relaying information
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment

Preferred Skills

Basic knowledge of Microsoft PowerPoint

Required Experience

Minimum of 3 years of administrative experience in an office or professional services setting

Required Education

High School diploma or GED equivalent

Preferred Education

Four-year college degree

Salary Information

DC Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

#LI-Onsite

Aplyr's read

Simpson Thacher & Bartlett is a prestigious law firm known for high-profile cases and a demanding work environment, attracting top-tier legal talent.
Synthesized from recent postings & public sources

What's promising

•Consistently ranked among the top law firms globally, indicating strong industry reputation.
•Offers opportunities to work on high-profile cases, providing valuable experience.
•Competitive compensation packages attract and retain top legal professionals.

What to watch

•Demanding work hours can impact work-life balance negatively.
•High-pressure environment may not suit everyone, especially those new to the legal field.
•Limited public information about diversity and inclusion initiatives.

Why Simpson Thacher & Bartlett

•Strong focus on corporate law, particularly in M&A and private equity.
•Long-standing relationships with major financial institutions enhance client portfolio.
•Notable for its pro bono work, contributing to community impact.

Aplyr’s read is generated by AI from public sources. Was it useful?