Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator role:

• Client/Stakeholder Management
  • Provide superior customer service to meet on-site client’s expectations.
• Liaise with base building management as required
• Procurement & Vendor Management
  • Management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works). Includes ensuring JLLOnsite inductions are completed. Full completion of Permit to Works Forms, SWMS, Insurances, and all supporting licenses / documents obtained prior to any works being undertaken or commencing.
  • Obtaining quotes from vendors.
  • Assist in the procurement of vendors and services as required.
  • Support with contract management into Jaggaer as required.
• Finance Management
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner – both in JLL and client systems (applicable to all below finance points)
  • Analyse Corrigo Work order data and coordinate with FMs in other sites to summary the learnings, improvement opportunities and report. 
  • Ensure that all invoices for all AU sites are submitted on time
  • Ensure prompt and accurate management of purchase orders in JDE and Corrigo.
  • Manage all invoices in Corrigo, request invoices from vendors, comply with approval requirements.
  • Follow up with any vendor enquiries and payment issues with the relevant teams.
  • Support Facilities manager with any additional reporting requirements.
• Health & Safety Management
  • This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors and to comply with the requirements of the health and safety guidelines, policies and rules.
• Event Support & Coordination as required
  • Arrange catering orders and delivery for office events, and assist the client where needed with event setup, i.e. seating arrangements, catering presentation.
• Site Operations Management
  • Assist in the implementation of Industry Best Practice operations.
  • Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.
  • Seek ways to reduce costs and improve operational standards.
  • Maintain premises in neat and good working condition.
  • Maintain office key and access card registers.
  • Maintain stock levels for pantry and office supplies.
  • Provide FM support for meeting room bookings where required.
  • Provide occasional support to other ANZ offices as needed, i.e., for interstate offices and or NZ office where no JLL staff are present or on leave.
• Risk Management
  • Assist in the implementation and management of property risk management program.
  • Support the implementation and monitoring of disaster recovering and business continuity plans.
  • Follow established escalation procedures and incident reporting procedures.
  • Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures, and strategies.
• Achieve Key Performance Indicators and Service Level Agreement targets
  • Aim to achieve performance targets set regionally to comply with SLAs set for account.
• Any other responsibilities / tasks provided by the Facilities Manager as may be required

What you will bring:

• Prior experience in facilities, property management, hospitality or related field preferred.
• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
• Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous.

Location:

On-site –Brisbane, QLD

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.