Senior Executive Assistant, LillyDirect

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Organization Overview:  

At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing, and delivering medicines that help them live longer, healthier, more active lives. Lilly is making transformational investment

Purpose:  

This Senior Executive Assistant role supports Group Vice President and CEO, LillyDirect. The purpose of the Senior Executive Assistant role is to provide communication, scheduling, office management, and other supportive duties for the business partner. Successful senior executive assistants consistently function at the highest level with the utmost regard for the Lilly values (Integrity, Excellence, and Respect for People) in the following areas: 

• Works independently and confidently with strong sense of urgency, little guidance from others and high attention to detail

• Demonstrates high degree of self-motivation, strong drive to excel and intellectual curiosity to understand our business

• Possesses excellent written and verbal communication skills to effectively interact with all personal styles and in a clear and succinct manner

• Consistently achieves results with business partners and others across multiple functions 

• Enhances team efficiency and morale by fostering connections, bridging information gaps, and ensuring seamless communication across the team 

• Pays attention to details and follows through to make sure that tasks get done properly

• Demonstrates professionalism, personal maturity and discretionary judgment at all times; performing with high energy, integrity, honesty, trustworthiness, and keeping sensitive matters confidential 

• Is flexible and dependable 

Primary Responsibilities:

Communication Management 

• Signs for and/or approves contingent or delegation authority, communication materials for distribution, and more on behalf of the business partner 

• Prepares presentations from concepts provided either in written or verbal form using appropriate software packages 

• Handles e-mail responses as desired by the business partner (read, evaluate, respond, forward, and/or delete as appropriate) 

• Communicates independently in response to incoming requests from external customers, prioritizing the requests, and accepting accountability for the results of decisions 

• Engages and communicates with external senior leaders/key stakeholders 

• Flexes schedule when needed and available to be on call outside the regular workday, including evenings, weekends, holidays, and vacation time

• Maintains direct, open, and constant communication with the business partner, regardless of the location of either, to relay important information 

Schedule Management 

• Screens, prioritizes, and communicates activities, meetings and events and coordinates all arrangements for attendance at those functions 

• Works with communications group on speaking engagements, presentations and talking points for events to ensure business partner is fully prepared 

• Acts and makes independent decisions as requests come in for business partners 

• Prioritizes and organizes the business partner’s time and ensures that the business partner is adequately prepared for each day’s activities 

• Coordinates and works with external parties related to business partner’s participation with external groups 

• Arranges all travel, with every detail finalized (details may include hotel, ground transportation, meeting sites, participants, and itinerary) 

Office Management  

• Provides feedback and coaching to business partners and others in the area 

• Reads, screens, documents, answers, and files large amounts of correspondence to reduce or eliminate the need for the business partner to review and forward 

• Coordinates and directs the activities of others in the work area -motivating, delegating projects or activities, following up on performance, instructing on deadlines and methods 

• Identifies opportunities for learning and expanding business knowledge to maintain a competitive edge 

• Participates as a representative for others on a committee or team 

• Coordinates travel and meetings with and for outside consultants or groups 

• Leads or executes other special projects or responsibilities as assigned by business partners 

Basic Qualifications: 

• High school diploma 

• At least 5 years previous experience at the senior administrative assistant level, preferably working with and supporting a global organization with exposure to high level, senior executives, and members of management. 

• Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1.

Additional Skills/Preferences:  

• Ability to work independently in a dynamic work environment with a high level of self-management, manage multiple diverse tasks and meet tight deadlines  

• Demonstrated ability to effectively manage complex calendars 

• High level of organizational, project planning and large meeting planning skills 

• Demonstrated integrity and ability to handle sensitive, confidential and proprietary information

• Strong technical skills and proficient in all utilized systems (e.g., Microsoft Word, Excel, PowerPoint)

• Excellent interpersonal, verbal and written communication skills 

• Ability to collaborate effectively with others to achieve common goals across the organization 

• Demonstrated high level of diligence, attention to details and accountability for task management 

  

Additional Information:

• Role will be based in San Francisco, California

• Travel expectations: 0-10%

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location.  The anticipated wage for this position is

$32.45 - $47.60

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

#WeAreLilly