Scheduled Hours

37.5

Position Summary

The Project Coordinator for Academic and Student Affairs provides project leadership in planning, managing, and executing complex projects and initiatives jointly led by the Office of the Provost and the Division of Student Affairs. The role exercises independent judgment in coordinating cross‑functional work, setting project priorities, developing timelines, and making day‑to‑day decisions that ensure successful delivery of initiatives aligned with institutional goals. This position advances priorities related to the student experience, academic strategy, operational effectiveness, and special projects that strengthen collaboration across academic and student‑facing functions. The Project Coordinator works closely with leadership teams in both the Division of Student Affairs and the Office of the Provost, serving as a key point of coordination, analysis, and execution for shared initiatives.

Job Description

• Provides administrative/operational oversight by coordinating cross-functional projects that involve both Student Affairs and the Office of the Provost, including initiatives related to academic and student affairs operations, alignment between student affairs and the schools, advising, student success, and retention. Ensures work plans, timelines, and deliverables are clearly defined and executed.

• Working closely with the leadership team, provides project planning, tracking, documentation, and stakeholder support for academic initiatives emerging from the Provost’s Office. Manages research, preparation of materials, communications, and logistical execution.

• Coordinates Student Affairs projects related to the student experience, program development, policy implementation, and operational improvement. Facilitates communication and collaboration across units.

• Prepares reports, presentations, and communications for internal audiences; supports coordination between academic leaders, Student Affairs leadership, faculty partners, and campus stakeholders.

• Provides flexible project management support for new or rapidly developing priorities, either unit-specific or jointly sponsored by Student Affairs and the Provost’s Office.

• Other duties as assigned.

 

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.

• Repetitive wrist, hand or finger movement.

• Ability to move to on and off-campus locations.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Experience working in higher education, academic administration, student affairs, project
  coordination, or related fields.

• Demonstrated ability to manage multiple projects with diverse stakeholders.

• Familiarity with academic operations, student affairs functions, or university governance
  structures.

• Experience supporting cross-functional or university-wide initiatives.

• Ability to work effectively with faculty, staff, administrators, and students.

• Demonstrated initiative, follow-through, and ability to manage complex or ambiguous
  assignments.

• Collaborative mindset with strong interpersonal skills.

• Ability to synthesize information, prepare high-quality materials, and support decision-making processes.

• Flexibility and adaptability in a fast-paced environment.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Collaboration, Customer Service, Detail-Oriented, Fast-Paced Environments, Goal-Oriented, Highly Resourceful, Interpersonal Communication, Microsoft Office, Multicultural Environments, Organizing, Project Administration, Systems Support, Verbal Communications, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.