Scheduled Hours

37.5

Position Summary

The Admissions Processing Coordinator supports all aspects of the admissions and recruitment process, primarily focusing on application processing, international admissions services, enrollment procedures, and other administrative functions that facilitate admissions operations and the matriculation of highly qualified candidates to the School of Public Health’s graduate degree programs.

Job Description

• Application and Admissions Processing

  • Serve as the primary processor of applications for admission to the School of Public Health graduate programs. Review applications for admissions and scholarships. The position will work in conjunction with others to analyze transcripts for program required courses and advance standing transferrable credits. The analyst will be responsible for actively following up and corresponding with prospective students and applicants by email, mail, phone or face-to-face appointments to answer questions about the admissions process, program, policies, and School.

  • Manage online application system mechanisms and applicant portals, monitor and update applicant statuses, and communicate with applicants regarding application requirements as needed.

  • Create and integrate electronic decision notifications and generate admission letters and materials for distribution.

  • Administer processes for intent to enroll, advance tuition deposits, deferrals, withdrawals, and other application, admissions, and pre-enrollment procedures.

  • Maintain an accurate and thorough understanding of the School of Public Health’s application, admission, and enrollment requirements and serve as a knowledgeable resource to internal and external constituents.

• International Admissions Procedures

  • Serve as departmental liaison to the University’s Office for International Students and Scholars (OISS) to maintain accurate and updated information related to complex policies and procedures for incoming international students.

  • Manage verification process for English language proficiency test score requirements.

  • Communicate directly with students and other constituents as needed regarding requirements.

  • Track incoming international student visa status and arrival plans and provide regular reports to department administrators and campus partners.

• Systems and Data Support

  • Provide admissions technology systems analysis, maintenance, and oversight for data integrity in enrollment CRM, application systems, and student records.

  • Lead data analysis, quality control audits, record retention, and reporting needs.

  • Contribute to the ongoing evaluation of practices and outcomes to ensure efficient and effective data and systems operations.

• Perform other duties as assigned

Working Conditions:
Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Ability to successfully interact with students, faculty, and staff.
• Three years' experience in higher education admissions and recruitment.
• Experience using Technolutions SLATE CRM.
• Bachelor’s degree or equivalent combination of education and experience.

Preferred Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Data Management, Data Organization, Detail-Oriented, Microsoft Office, Multitasking, Time Management

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.