Office Manager

YOUR MISSION 

The Office Manager serves as the operational backbone of their True Anomaly site - keeping the office running smoothly, managing vendor relationships, and ensuring employees have everything they need to do their best work. This is a senior individual contributor role requiring strong judgment, vendor management experience, and the ability to operate independently while staying tightly coordinated with Facilities leadership. 

 

Responsibilities 

Office Operations 

• Own day-to-day office operations at your site — the space is clean, stocked, organized, and functional at all times 

• Manage office ordering and inventory including, supplies, snacks, beverages, equipment, and general office goods 

• Oversee desk assignments, seating logistics, and workspace organization, in partnership with people team 

• Support hybrid and remote workplace logistics as needed 

• Anticipate operational needs and solve problems before they surface to employees or leadership 

Vendor Management 

• Own and manage vendor relationships for your site: cleaning services, food and beverage, maintenance, equipment, and other office service providers 

• Negotiate and manage vendor contracts and service agreements in partnership with Facilities leadership 

• Hold vendors accountable to service standards and escalate when needed 

• Identify opportunities to improve vendor performance or reduce costs 

 

 

Facilities Coordination 

• Serve as the on-site operational liaison for facilities — safety, cleanliness, repairs, and space efficiency 

• Coordinate office moves, reconfigurations, and space updates including furniture and interior changes 

• Partner with the Facilities team on space planning and site-level projects 

• Manage and track facilities-related issues and escalations through to resolution 

Onboarding & Visitor Logistics 

• Manage desk inventory, ordering, and assignment including new hire desk setup and readiness 

• Serve as the on-site contact for visiting employees and guests 

• Partner with the People team on space and desk logistics to support day-one readiness 

Cross-Functional Partnership 

• Partner with IT, Facilities, and People teams to keep site operations aligned with broader organizational needs 

• Partner with People team to help execute employee events, on/offsites, wellness initiatives, etc. 

• Communicate office updates, operational changes, and logistics clearly to employees and leadership 

• Serve as a backup to the executive operations team when needed 

Requirements 

• 5+ years of experience in office management, facilities coordination, or a related operations role 

• Proven vendor management experience including contract oversight and vendor accountability 

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