Project Expediter

Job Description

Join Us!

We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!

The Project Expediter sits within the Supply Chain Management team and is a critical project delivery role. The purpose of the role is to ensure all Purchase Orders (POs) are managed, tracked, and executed on time; that supplier performance on documentation, FAT, and delivery is monitored and driven; and that any supply chain risks or deviations are identified early and escalated proactively to the UK project team.

What will you do?

Key Areas of Responsibility (KARs):

1. Purchase Order (PO) Management & Tracking

• Review, log, and maintain a live tracker of all issued POs across all substation packages
• Confirm PO acknowledgement and acceptance from all suppliers within required timeframes

2.  Document Expediting & Submittal Control

• Chase, track, and log all contractually required supplier documents: ITP, MDR, drawings, calculations, test plans, O&M manuals, and certificates
• Monitor supplier document submission schedules against contractual milestones and agreed timelines
• Coordinate with the UK engineering and design team to ensure timely document review and approval

3.  Factory Acceptance Testing (FAT) Coordination

• Coordinate FAT schedules with suppliers and align with UK project team availability and programme requirements
• Issue formal FAT notifications and invitations to all relevant Linxon and client stakeholders

4.  Delivery & Logistics Coordination

• Track all equipment and material deliveries against PO delivery schedules and site readiness.
• Coordinate with suppliers, freight forwarders, and site logistics teams to confirm delivery arrangements.

5.  Warranty Management & Defect Liability Period (DLP)

• Maintain a warranty register for all procured equipment covering warranty start dates, DLP periods, and expiry dates.
• Coordinate warranty claim submissions with suppliers on behalf of the UK project team.

6.  Risk Identification, Escalation & Contingency Flagging

• Proactively identify supply chain risks including delivery delays, document non-submission, supplier capacity issues, and quality concerns
• Assess risk impact and likelihood — providing early warning to the UK team before issues become programme-critical

7.  Supplier Communication & Relationship Management

• Act as the primary point of contact between the UK project team and suppliers for day-to-day expediting matters.
• Conduct regular supplier progress calls, document minutes, and circulate action logs

8.  Commercial Awareness — Claims, Contractual Notices & Negotiation

Issue contractual notices (delay notices, performance warnings, claims notifications) in accordance with PO terms.
Support the SCM Manager in preparing and managing claims against suppliers for LDs, defects, or delays.

What we offer:

In return, we offer a wide range of rewards and benefits,

• 20 days Privilege Leave, 13 days Emergency leave and 14 Public holidays per year

• Medical Insurance, Life Insurance and Career Progression

• We also have a brilliant smarter working policy, too. That means many of folks are able to either work from home or as part of our hybrid model.

• When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

About Linxon

Shaping energy solutions to empower sustainable connectivity.

We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon.

Linxon’s vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.

As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy, and transportation.

In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit, and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.

To know more about the Linxon please click on the link below.

Building the infrastructure to power the world - we are Linxon! - YouTube

Worker Type

Employee

Job Type

Regular

At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.