Document Controller/PMIS Manager

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview:

We are currently looking for a PMIS Manager responsible for establishing and managing all project documentation and information systems throughout construction project lifecycle, ensuring accurate document control, PMIS administration, and data integrity to support efficient project delivery.

Key Responsibilities:

Document Management & Control

• Establish and maintain document control procedures aligned with project requirements and industry standards
• Manage distribution, tracking, and archiving of drawings, specifications, submittals, RFIs, change orders, and contracts
• Implement version control protocols and maintain document registers with complete audit trails
• Coordinate document review and approval workflows across stakeholders
• Ensure compliance with contractual retention and retrieval requirements

PMIS Administration

• Administer and optimize PMIS platforms (Procore, Aconex, BIM 360, or similar)
• Configure system modules, manage user access, and provide training to project teams
• Develop standardized templates, forms, and reporting structures
• Generate reports and dashboards tracking project metrics and document status
• Troubleshoot system issues and coordinate with IT/software vendors

Quality Assurance & Compliance

• Conduct regular audits of document control processes
• Verify submissions meet project specifications before distribution
• Maintain compliance with ISO standards and regulatory requirements
• Support quality management documentation and closeout packages

Coordination & Reporting

• Serve as primary contact for document-related inquiries
• Train team members on document control procedures and PMIS functionality
• Generate status reports on submittals, RFIs, transmittals, and critical documentation
• Support project closeout including as-built documentation and O&M manuals

Required Qualifications

Education & Experience

• Bachelor's degree in Construction Management, Engineering, or related field (or equivalent experience)
• 5-7 years in document control or PMIS management within construction
• Experience managing large-scale construction project documentation
• Proven proficiency with major PMIS platforms

Technical Skills

• Advanced proficiency in document management systems and construction software
• Strong Microsoft Office Suite skills, particularly Excel
• Familiarity with BIM workflows and CAD file formats
• Experience with cloud-based collaboration platforms

Professional Competencies

• Exceptional organizational skills with meticulous attention to detail
• Strong understanding of construction processes and documentation requirements
• Knowledge of construction contracts, specifications, and compliance standards
• Excellent communication and problem-solving abilities
• Ability to manage multiple priorities in fast-paced environments

Preferred Qualifications

• Certifications: CDC, PMIS platform certifications
• ISO 9001 quality management system experience
• Background in construction administration or project controls
• Knowledge of AIA, CSI standards, or LEED documentation requirements

Location:

On-site –Riyadh, SAU

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.