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Mid-Level
Legal Practice Coordinator
Confirmed live in the last 24 hours
Pillsbury
Houston
On-site
Posted April 30, 2026
Job Description
Houston, Texas
Job Description
Primary Responsibilities
- Provide high-level legal secretarial and administrative support to attorneys in the Corporate practice group. Assignments may change based on business needs.
- Manage the full lifecycle of client matters, including processing new client and matter requests, drafting engagement letters, coordinating conflict checks, and maintaining matter records.
- Draft, revise, proofread, and format a wide range of legal and administrative documents, including correspondence, memoranda, emails, reports, and transactional materials.
- Maintain and manage electronic files and records using the firm’s document and records management systems, ensuring accuracy, organization, and compliance with firm standards.
- Review incoming mail and correspondence and route appropriately to attorneys and the firm’s Calendaring/Docketing Department.
- Manage and support complex attorney billing processes, including handling detailed billing narratives, multiple billing arrangements, and client-specific billing requirements; prior experience with complex legal billing is required.
- Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to ensure timely review and processing of monthly invoices and client bills.
- Prepare check requests and coordinate vendor payments as needed.
- Assist with travel coordination and process expense reimbursement requests.
- Provide backup support to other legal secretaries during planned and unplanned absences.
- Exercise sound judgment, discretion, and professionalism while handling highly confidential and sensitive information.
- Prioritize workload based on urgency, manage multiple assignments simultaneously, and work effectively in a fast-paced, team-oriented environment.
- Demonstrate strong communication skills, poise, and professionalism in interactions with clients, attorneys, and firm staff.
- Maintain a positive, proactive, flexible, and collaborative approach to work.
- Work overtime as needed and assume additional responsibilities as assigned.
Qualifications
- High school diploma required; Bachelor’s degree preferred.
- Minimum of 5+ years of administrative support experience, preferably within a legal or professional services environment.
- Clear, effective written and verbal communication skills.
- Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-pressure environment.
- Strong interpersonal skills and the ability to work effectively with attorneys, clients, and staff at all levels.
- Ability to work independently and collaboratively, demonstrating sound judgment and strong problem-solving skills.
- Proficiency in computer applications, including Microsoft Office Suite and Adobe Acrobat.
- Experience with electronic document management systems, time-entry, and calendaring programs; familiarity with NetDocs and Aderant preferred.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.