About the role
Job Description
Primary Responsibilities
Provide high-level legal secretarial and administrative support to attorneys in the Corporate practice group. Assignments may change based on business needs.
Draft, format, proofread, and revise a wide-range of legal and administrative documents, including correspondence, emails, reports and transactional materials.
Manage the full lifecycle of client matters, including processing new client and matter requests, drafting engagement letters, coordinating conflict checks and maintaining matter records.
Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to facilitate timely review and processing of monthly invoices and client bills.
Prepare check requests and coordinate vendor payments as needed.
Assist with travel coordination and process expense reimbursement requests.
Provide backup support to other legal secretaries during planned and unplanned absences
Exercise sound judgment, discretion, and professionalism while handling highly confidential and sensitive information.
Prioritize workload based on urgency, manage multiple assignments simultaneously, and work effectively in a fast-paced, team-oriented environment.
Demonstrate strong communication skills, poise, and professionalism in interactions with clients, attorneys, and firm staff.
Maintain a positive, proactive, flexible, and collaborative approach to work.
Work overtime as needed and assume additional responsibilities as assigned.
Qualifications
High school diploma required; a Bachelor's degree preferred.
Experience: 5 years of administrative experience, preferably within a legal or professional services environment.
Clear, effective written and verbal communication skills.
Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-pressure environment.
Strong interpersonal skills and the ability to work effectively with attorneys, clients, and staff at all levels.
Ability to work independently and collaboratively, demonstrating sound judgment and strong problem-solving skills.
Proficiency in computer applications, including Microsoft Office Suite and Adobe Acrobat.
Experience with electronic document management systems, time-entry, and calendaring programs; familiarity with iManage and Aderant preferred.
Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.
California Pay range for this role, with final offer amount dependent on skillset and experience, is $100k-$115k.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.
Aplyr's read
Pillsbury is a global law firm excelling in corporate law and intellectual property, attracting legal professionals and support staff committed to excellence.
What's promising
- •Pillsbury offers a strong focus on corporate law and intellectual property, appealing to specialists in these fields.
- •The firm provides opportunities for career growth with roles ranging from entry-level to senior management.
- •Pillsbury's global presence allows for diverse and international career experiences.
What to watch
- •High-pressure environment typical of large law firms may not suit everyone.
- •Limited public information about work-life balance at Pillsbury.
- •The firm's size might lead to less personalized attention to individual career development.
Why Pillsbury
- •Pillsbury is known for its expertise in technology and real estate law, setting it apart from competitors.
- •The firm has a robust pro bono program, highlighting its commitment to community service.
- •Pillsbury's strategic focus on innovation in marketing technology distinguishes its business development approach.
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About Pillsbury
Pillsbury Winthrop Shaw Pittman LLP is a global law firm known for its expertise in various practice areas including corporate law, litigation, intellectual property, and real estate.