Administrative Assistant

Howden Re is the global reinsurance broker and risk, capital & strategic advisor focused on relentless innovation & superior analytics for top client service. ​ ​

About Role

Overview

Howden Re is a business like no other — a reinsurance, capital markets and advisory, built on a bold entrepreneurial spirit and a commitment to doing things differently. As part of one global team, we believe in empowering our people and investing in their growth.

In this role, you will be responsible to provide administrative support primarily for a team of Managing Directors. The role will include, but not limited to:

Responsibilities:

• Provides administrative support for our Managing Directors within the team and may provide additional support to the broader brokerage team as needed
• Organizes travel arrangements or works directly with our partnered travel agency
• Works closely with Managing Directors to compile and submit expense reports on behalf of Managing Directors
• Regularly partners with the Expense Management team to ensure Travel & Expense (T&E) protocols are being adhered to
• Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation
• Oversees administrative tasks such as assisting team members with occasional copying, scanning, printing, mailing and distribution of materials
• Owns the keeping of the office environment; periodic refreshment checks and ordering; presents ideas to improve the overall office operation and feel
• Maintains various vendor relationships to ensure accounts are kept current, points of contact are updated, and user accounts and information are up to date

Requirements:

• Post-secondary education / training is preferred; High school graduate or equivalent;
• Minimum 3-5 years of related experience, or equivalent education
• Excellent written and oral communication skills
• Outstanding self-organization and multitasking skills with the ability to evaluate and prioritize tasks
• Strong sense of ownership; highly adaptable to situations and embodies a “can-do” attitude
• Works well under pressure to meet strict deadlines
• Ability to maintain detail-orientation across an array of tasks and initiatives
• Strong proficiency in Outlook, Excel, Word and PowerPoint; SAP Concur experience preferred
• Professional demeanor with an engaging personality
• Legally authorized to work in the US

Compensation: $34.00-$36.00 hourly plus eligibility for an annual discretionary bonus. Howden employees are eligible for Flexible Paid Time Off.  Howden offers medical and dental insurance, vision, short-and long-term disability, 401(k), life and AD&D insurance, flexible spending accounts, and optional pet insurance.  Howden also offers paid parental leave, EAP, Emergency Travel Assistance, UnitedHealthcare Rewards, and access to Calm Health, CloudFit, and MilkMate.  Benefit eligibility begins on the first of the month following the hire date.

EEO Statement:

We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect. Howden North America provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Howden North America will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.