Contract Services Specialist

Job Title

Contract Services Specialist

Job Description Summary

The Contract Services Specialist provides end to end support for the execution, processing, and documentation of real estate contracts for new and existing store locations. This role is responsible for accurate, SLA driven handling of leases, amendments, agreements, and related documentation, ensuring compliance, completeness, and timely delivery across multiple systems and stakeholders.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

• Prepare and manage documents for execution, including leases, amendments, agreements, and notices.
• Compile execution packages for new and existing stores, ensuring all required approvals, summaries, and supporting documentation are included.
• Complete signatory and notary blocks; maintain an active notary license and notarize documents as required.
• Coordinate document routing, including delivery to internal signatories and landlords, FedEx processing, tracking, and follow‑up.
• Draft and send lease cover letters and assemble standard landlord packages (EFT, insurance memoranda, W‑9s, etc.).

• Review fully executed documents for completeness and accuracy (signatures, dates, notarization, consistency).
• Scan, file, and upload documents to the appropriate digital repositories and the Electronic Lease Library.
• Update real estate systems including Relay and Compass with finalized data.
• Notify internal partners of key next steps (e.g., Atlas updates, possession dates).
• Route finalized contracts to Legal Administration and Financial Lease Administration for abstraction.

KEY COMPETENCIES 

• Maintain accurate transaction data within the real estate transaction management system (Relay).
• Complete required intake forms, trackers, and internal documentation.
• Meet or exceed SLA performance standards (95% monthly compliance).
• Adhere to confidentiality requirements, internal controls, and documented processes.

Required Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience in real estate administration, lease processing, legal support, or contract services.
• Active notary license (or ability to obtain).
• Strong attention to detail with the ability to manage high document volume.
• Proficiency in Microsoft Outlook, Teams, SharePoint, and document management systems.
• Ability to manage competing priorities and meet strict deadlines.

Preferred Skills

• Familiarity with real estate transaction lifecycles (new stores, renewals, relocations, expansions).
• Experience working with transaction management systems (e.g., Relay, Compass).
• Professional communication skills and comfort working cross‑functionally.

4 days a week in office requirement.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $24.52 - $28.85

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”