Front Desk Student Associate

Job Posting Title:

Front Desk Student Associate

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Hiring Department:

Office of the Executive Vice President and Provost

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Apr 20, 2026

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Position Duration:

Expected to Continue Until Aug 15, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is limited to current students at the University of Texas at Austin.  This position is expected to cover the 2026 Summer semester with the opportunity to extend based on the availability of funding, work performance, and progress toward goals.  Both work study and non-work study students are encouraged to apply.

Purpose

The Office of the Executive Vice President and Provost is looking for a student associate with excellent customer service skills, good attention to detail, and self-motivated to help with general office duties.  We are temporarily located at the Peter T. Flawn Academic Center, conveniently near Texas Union and Guadalupe Street restaurant options.

Responsibilities

• Support general front desk when needed including answering phones, greeting all visitors and staff to our office, and helping with visitors’ questions with an elevated level of customer service and hospitality.
• Support general office operations tasks.
• Assist in meeting logistics including set up, clean up, and reset.
• Assist with regular checks and stocking of office supplies.
• Retrieve office mail and distribute as appropriate.
• Creating and managing spreadsheets and tables, using Microsoft Excel and Microsoft Word.
• Assist with electronic and paper files, scanning and uploading, and shredding when necessary.
• Deliver items to other buildings on campus when needed.
• Assist with inventory.
• Other tasks as assigned.

Required Qualifications

• Current student at UT Austin enrolled in at least 3 credit hours in at least one summer session or enrolled in at least 6 hours in the fall/spring, and good standing (not on academic probation, continued probation or academic dismissal).
• Ensure all hours worked in a week, along with your class schedule, do not exceed 40 hours.
• Effective verbal and written communication skills; ability to express thoughts clearly and ask questions.
• Experience using computer and office equipment in a general office customer service setting.
• Proficient at Microsoft Office Suite and UT applications.
• Organization and problem-solving skills with exceptional multi-tasking; ability to prioritize tasks to meet deadlines for successful completion of work.
• Availability to work at least 12 hours per week between the hours of 8:00 AM – 5:00 PM.
• Ability to lift 25 pounds standing.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Availability during lunchtime hours and/or until 5:00 pm is a plus.

Salary Range

$14.00 per hour

Working Conditions

• Typical office environment
• Work location may vary based on the location of various events
• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Career Competencies Gained:

• Articulate thoughts and ideas clearly and effectively in written and oral forms to people inside and outside of the organization.
• Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals.
• Demonstrate personal accountability, ability to learn from mistakes, and effective work habits (e.g., punctuality, working productively with others, and time workload management).

Required Materials

• Letter of Interest
• Resume
• References (from former supervisors)
• Work Study verification (if applicable)

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.