Project Administrator/Site Administrator

Job Description

Job Description

Job Title: Project Administrator/Site Administrator

Location: Site Based -Middleton, Heysham

Join Us!!

As a leading electrical infrastructure engineering company, Linxon delivers turnkey solutions in substations for power transmission, renewable energy, and transportation. Our expertise combines the knowledge of key suppliers and contractors to provide efficient, sustainable solutions that enhance industrial productivity and reduce environmental impact.

Due to our continued growth, we are seeking an Project / Team Administrator to support our expanding portfolio of UK-based projects. In this role, you will ensure the smooth management of all project-related documentation while supporting the site team with administrative duties, ensuring efficiency, compliance, and quality across all project documentation processes.

What will you do?

• Support the project management team with all administrative requirements, including support with travel, meeting, training and line-management bookings.
• Ensuring all meeting support is provided to the relevant Project Director and Project Managers, including minuting if required.
• Ensuring proper organisation of all project-related documentation in line with company/project procedures for receipt, storage, and distribution, utilising the internal EDMS.
• Support the preparation and collation of Health & Safety (H&S) files and Operation & Maintenance (O&M) manuals as per project requirements.
• Provide regular progress updates to the line manager, ensuring project reporting progress meets deadlines, budgets, and quality standards.
• Offer guidance and support on document control procedures and assist in coaching less experienced team members.
• Liaise directly with client Document Controllers to resolve issues related to document submissions.
• Liaise directly with procurement to ensure purchase orders and requisitions comply with the project requirements.
• Contribute to process improvements by identifying and implementing enhancements related to document management practices.

Experience Required:

• Computer literacy, especially skilled in Microsoft Office and Adobe Acrobat.
• Assisting the Project Director and Project Managers with admin requests.
• Managing the day -to-day project admin tasks.
• Excellent communication skills, with experience engaging with clients and suppliers.
• Acute organisation and the ability to support a range of administrative tasks for different business units, including project management, commercial management and engineering management.

Education:

• Highly organised with excellent attention to detail.
• Strong IT skills, proficient in Microsoft Office Suite (Word, Excel, PDF).
• Proactive, self-motivated, and a problem-solver.
• Effective communicator who is approachable, polite, and tactful.
• Flexible and adaptable, capable of working in changing environments.
• Demonstrates personal integrity and professionalism in all tasks.

What we offer:

In return, we offer a wide range of rewards and benefits:

• Benefits: 25 days holiday entitlement + Statutory and public holidays + Additional 3 (three) days holiday available on our purchase scheme
• Car allowance, Employee Assistance Programs and Career Progression
• Life Insurance
• Industry leading contributory pension scheme matching up to 10%
• We also have a brilliant smarter working policy, too. That means many of our
• office-based people and some of our site-based people can benefit from Linxon's Hybrid working model.
• Opportunities for professional development, including financial support for relevant qualifications and membership subscriptions.

About Linxon:

“Building the infrastructure to power the world”

At Linxon, we are leaders in delivering innovative EPC substation projects essential for the energy transition. With expertise from Hitachi Energy and Atkins Realis, we provide integrated, sustainable solutions that power cities, industries, and communities. We are committed to building infrastructure that supports a carbon-free future and ensures reliable and efficient energy transmission.

Why Linxon?

By joining Linxon, you will be directly contributing to some of the most critical infrastructure projects in the UK, driving the transition to a carbon-free energy future. We value diversity and inclusion, offering a supportive and dynamic work environment where every employee can thrive. If you’re ready to take on a leadership role in project management and deliver high-impact results, we want to hear from you.

Diversity & Inclusion:

When it comes to diversity and inclusion, we see things differently at Linxon.

We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

#LINXON

#LINX

Worker Type

Employee

Job Type

Regular

At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.