Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for overseeing all aspects of the accounts payable function to ensure timely, accurate, and compliant processing of vendor invoices and payments. This role manages daily operations related to invoice approval, payment scheduling, and vendor account maintenance while enforcing strong internal controls and adherence to organizational policies. The Accounts Payable Supervisor works to optimize processes, maintain positive vendor relationships, and support initiatives that improve efficiency and accuracy within the payables cycle.

Essential Functions (Principal Duties and Job Responsibilities):

Accounts Payable Coordination

• Manage daily Accounts Payable operations, including invoice processing, payment runs, and vendor communications.
• Ensure timely and accurate vendor disbursements in compliance with College policies and procedures.
• Maintain and update vendor records; resolve payment discrepancies and inquiries promptly.
• Support month-end close activities, including AP reconciliations and reporting.
• Assist with system updates, testing, and troubleshooting related to AP functionality in Workday.

Cash Management Backup

• Serve as backup for cashier functions during absences, including handling deposits, monitoring cash activity, and ensuring proper documentation.
• Assist with daily cash positioning and liquidity monitoring when needed.
• Support adherence to internal controls and compliance with treasury-related policies during backup coverage.

Leadership Support

• Provide guidance and support to AP team members to ensure accuracy, efficiency, and compliance.
• Assist with training and onboarding of staff in AP processes and systems.
• Help monitor workflow and prioritize tasks to meet deadlines and service level expectations.
• Collaborate with Procurement, Budget, Grants, and Controller’s Office to ensure coordinated financial operations.
• Identify opportunities for process improvement and assist with implementation.

                                                                                                               

Knowledge, Skills and Abilities Required:

• Strong understanding of AP workflows, vendor management, payment processing, and related financial systems.
• Ability to review and reconcile AP data, identify discrepancies, and implement process improvements while ensuring compliance with policies and internal controls.
• Skilled in guiding and supporting AP staff, providing training, and fostering a collaborative, high-performance environment.
• Excellent interpersonal skills to resolve vendor issues, coordinate with internal departments, and maintain positive working relationships.
• Capable of managing multiple priorities, monitoring workflow, and meeting deadlines in a fast-paced environment.
• Ability to work both independently and collaboratively within a mission-driven organization, demonstrating flexibility and sound judgment.

Knowledge, Skills and Abilities Preferred:

• Proficient in using Workday ERP system, Microsoft Office Suite, and financial software to manage data accurately and efficiently.

Education and Experience Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 3+ years of progressive experience in Accounts Payable operations, including invoice processing, vendor management, and payment execution.
• 1+ years of supervisory or team lead experience, with demonstrated ability to guide staff, manage workflows, and ensure compliance with policies and deadlines.

Education and Experience Preferred:

• Experience in higher education or nonprofit financial operations.
• Exposure to financial systems such as Workday.
   

This job description reflects the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. The responsibilities listed may be subject to change at any time and individuals may be asked to perform duties outside of their regular responsibilities to support the ongoing operations and mission Meharry Medical College and its facilities.