Business Office Manager

Union Post Acute is a skilled nursing and rehabilitation facility with an excellent reputation located in Union, South Carolina, just a short distance from Spartanburg. We offer a truly home like environment for all residents, whether in the 40 bed assisted living or the 88 bed skilled rehab. Do you want to work in a friendly, professional, and supportive organization which is part of the largest skilled nursing facility group in South Carolina? Are you tired of the hustle and bustle of bigger cities and the challenges larger facilities can bring? Come see for yourself the small-town difference and what makes Union Post Acute a great place to work!

💼✨ We’re Hiring: Business Office Manager ✨💼

Join our nursing home team and make a difference behind the scenes while helping provide exceptional care to our residents every day! ❤️

We are looking for an organized, detail-oriented, and energetic Business Office Manager to lead the financial and administrative operations of our facility. If you thrive in a fast-paced environment, love problem-solving, and enjoy working with a supportive healthcare team — we’d love to meet you! 🙌

🌟 What You’ll Do:

✔️ Manage billing, accounts receivable, and collection activities for private collections in the facility
✔️ Organize, evaluate, and monitor business office operations
✔️ Meet with Clinical MDS and Therapy teams to ensure all coding on claims are accurate for billing purposes
✔️ Ensure integrity and confidentiality of all patients' financial data 🔒
✔️ Perform collection activities for patient accounts
✔️ Establish and maintain financial record keeping systems including:

• Issuing receipts
• Preparing and making bank deposits
• Recording payments using proper segregation of duties 💰

✔️ Manage census activities including daily, weekly, and monthly balancing with nursing and admissions departments
✔️ Produce reports for analysis purposes as needed 📊
✔️ Manage month-end close activities related to charge capture and submission of billing statements/invoices
✔️ Ensure compliance with all billing policies and procedures
✔️ Monitor ongoing projects related to AR, billing, and collections within the center
✔️ File claim appeals and reconsiderations when necessary 📝

💡 What We’re Looking For:

✨ Strong organizational and communication skills
✨ Healthcare billing or long-term care experience preferred
✨ Knowledge of AR, collections, and insurance billing
✨ Ability to multitask and manage deadlines
✨ Team player with a positive attitude and professional demeanor

❤️ What We Offer:

🎉 Competitive salary $55-60,000 yearly
🏥 Excellent healthcare benefits including medical, dental, and vision
💼 401(k) with company match
📚 Professional growth and development opportunities
🤝 Supportive leadership and team environment

If you’re ready to bring your skills and positivity to a team that truly values what you do, apply today! 🌟

General Purpose

Supports facility operations by maintaining business office systems and supervision staff.

Essential Duties

• Obtain managed care and Medi-Cal or Medicaid authorizations including bedholds.

• Assist with managing resident trust fund, including printing and distributing monthly statements.

• Supervise business office staff, including taking appropriate disciplinary measures.

• Maintain census and report status changes.

• May attend stand-up meetings at the request of the Administrator.

• Assist with Medi-Cal or Medicaid applications.

• Prepare TARS as needed.

• Track Medi-Cal and Medicaid redeterminations.

• Participate in billing and payment processes including preparing bank deposits.

• Undertake collection activity for bad debts.

• Completes operational requirements by scheduling and assigning employees; following up on work results.

Supervisory Requirements

Assist with the overall supervision and management of the business office staff.

Qualification

Education and/or Experience

High school diploma or equivalent.

Strong understanding of skilled nursing billing and payment as well as proficient in Microsoft products computer skills.  

Preferable one-year experience in a long term care facility.  

Language Skills

Ability to read technical procedures.  

Ability to read and comprehend policy and procedure manuals.  

Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems.  

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

Knowledge and experience with PCC preferred.

Physical Demands  

The essential functions of this position require the following physical abilities: Prolong use of computer. Standing and /or walking very frequently.  Sitting occasionally.  Reaching with hands and arms frequently, pushing/pulling very frequently. Talking and /or hearing very frequently.  Tasting and /or smelling very frequently.  Lifting up to 50 pounds frequently. Climbing, balancing, stooping, kneeling, crouching or crawling occasionally.  Close, distance, color, peripheral, and depth perception in vision: ability to adjust focus.    

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.  The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.