Senior Project Coordinator, Global Commercialization

The Opportunity:

The Senior Project Coordinator will be part of the Commercialization Effectiveness and Operations (CE&O) team. The role is essential to the execution and achievement of goals and objectives of the CE&O, Global Commercial Development and Global Market Access teams taking on accountability for project execution and logistical coordination across leadership and team members including:

• Provides project planning and executional support for key events, activities and initiatives. Might need to travel for large events to ensure program components, materials, stakeholders, timelines and logistics are aligned for successful execution.

• Leads meeting support, coordinates logistics, and partners with functional leaders in creation, preparation, organization and communication of key meeting materials for key meetings.

• Serves as a coordination point across various stakeholders including leaders and team members at all levels, cross functional business partners and external vendors/ agencies.

• Establishes processes, timelines and milestones to plan and execute on key team events and initiatives. Flags gaps, inefficiencies, and risks in existing processes, and proposes solutions and improvements.

• Partners with Commercial Development Operations team members to plan agendas and executes Commercial Development functional team and Cross functional leadership and workstream meeting along with External events (i.e., speaker series, ad boards, KOL meetings).

• Partners with the Administration team members to plan and coordinate domestic and international travel including flights, VISA applications, travel documents, car transport, hotel bookings, restaurant reservations and other travel related needs of senior leaders as needed; this may require evening or weekend support, depending on the travel requirements.

• Handles recruitment and onboarding activities including, more complex candidate interview scheduling for the functions supported, as well as management 1st day of new hire planning for the cohorts of sales new hires with HR and hiring manager. Maintains project, event and training documentation, timelines and trackers to ensure transparency and compliance.

• Partners with Administration team members to coordinate expense report processing and reconciliation of receipts and credit card statements for senior leaders as needed.

• Provides presentation slides support: consolidation, formatting, content organization as requested.

• Works with Contract Administration team and business partners to coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.

• Fosters an open, inclusive, and collaborative culture. Partners with other Operations teams and Administration team members to find synergies across activities.

Required Skills, Experience and Education:

• Bachelor’s degree required with 10+ years of progressive experience in event planning, project coordination, program management, operations or similar roles, of which 3+ years in biopharma or life sciences.

• Familiarity with cross functional work within biotech/pharma and working across regions.

• Exhibits impeccable integrity and sound judgment to handle highly sensitive and confidential material and information.