Faculty Affairs Coordinator V

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108564

Minimum Requirements:

Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 6 (Salaried)

Position Description:

The Faculty Affairs Coordinator V functions in a key role to ensure the success of the Department of Cardiothoracic Surgery faculty. Manages faculty scheduling, recruitment, promotion and tenure process. Manages and oversees the creation of the Departmental search initiatives, retention and promotions of all faculty in the Department of Cardiothoracic Surgery, School of Medicine. Functions as the liaison between the Department, ULP, ULH, and UofL and recruits for all matters related to faculty affairs including performance evaluations and faculty annual work plans. Maintains faculty hospital privileging, credentialing and licensure.

Additionally: Responsible for tracking faculty conference travel, CMEs and faculty expense reimbursements. Assist executive director with department budgeting, procard management and faculty grants.

Essential Duties and Responsibilities

• Faculty Affairs - Oversee gathering of all materials for reappointments, promotions, and periodic career reviews adhering to all guidelines and policies of the School of Medicine. Oversee and manage credentialing for hospital privileges and billing credentialing. Oversee and manage annual review for faculty; provide necessary documents to both the Chair and Division Chiefs for their use and evaluation process, ensure all documents are received and follow guidelines for School of Medicine. Apprise Chairman of any particular areas of concern. Post Job announcements and distribute other outreach materials to attract candidates. Assemble and draft materials for appointment triptychs. Track search activities and incorporate into search report. Prepare final version of appointment forms, incorporating suggested changes from high levels of review. Prepare offer letters as needed for the chair which may include gathering information from other departments.

• Human Resources - Manages and creates complex faculty schedules; supervise and track approved activities (e.g., sabbaticals and other leaves, resignations, retirement, FTE changes) and maintain appropriate documentation and communication.

• Administrative - Create reports and spreadsheets which may utilize specialized software systems to assist Chair and Executive Director in departmental decisions. Serve as liaison to various internal and external constituencies. Assist Dean's office in procedures for implementation of policies. Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated actions items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. Other Duties as assigned.

Preferred Qualifications

• Five years of related experience.

Competencies

• Excel

• Word

• Workday Finance

• Communication Skills

Target Compensation Maximum:

$79,540.00

Target Compensation Minimum:

$52,993.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.