About the role
If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center.
Position Details
Program Operations and Admissions Coordinator, PA Program
University of Tampa, Department of Physician Assistant Medicine
The University of Tampa is seeking a Program Operations and Admissions Coordinator to support the Department of Physician Assistant Medicine. This position serves as the primary on-site operational staff member for the PA Program and the main front-facing point of contact for students, applicants, faculty, visitors, and external stakeholders. The Coordinator supports daily program operations, PA-specific admissions processes, front desk coverage, interview and event logistics, exam support, purchasing, and general administrative coordination in a fast-paced graduate health professions environment.
Key Responsibilities
- Serve as the primary front desk and operational contact for the PA Program
- Support PA admissions processes, including applicant tracking, communications, interview scheduling, and admissions logistics
- Coordinate calendars, meetings, records, and routine administrative workflows
- Assist with exam logistics, proctoring, and assessment support
- Process purchasing, reimbursements, and vendor coordination
- Coordinate events, room scheduling, facilities, and IT requests
- Collaborate with program staff, faculty, Graduate Studies, and University offices to support efficient program operations, including operational support for accreditation-related activities
- Identify operational bottlenecks and propose process improvements to the Program Director
- Develop and maintain SOPs, checklists, templates, and trackers for recurring operational processes
Minimum Qualifications
- Bachelor’s degree required, or an equivalent combination of education and progressively responsible administrative experience
- Three or more years of administrative experience
- Strong organizational, communication, and customer service skills
- Ability to manage multiple priorities with accuracy, professionalism, and sound judgment
- Proficiency with Microsoft 365 and shared document systems
- Ability to handle confidential information and work effectively in a team-based academic environment
Preferred Qualifications
- Experience in higher education, healthcare education, or admissions
- Experience supporting a graduate or health professions program
- Familiarity with admissions platforms such as CASPA
- Experience coordinating events, interviews, exam logistics, or student-facing operations
Work Schedule
Monday through Friday from 8:30 a.m. to 5:00 p.m.
Summer: Monday through Thursday from 8:00 a.m. to 5:30 p.m.
This is primarily an on-campus position, generally Monday through Friday during regular business hours, with occasional early morning, evening, or weekend responsibilities related to interviews, orientations, ceremonies, exams, and program events.
The University of Tampa offers great benefits, including:
- Free Tuition
- Generous paid leave
- Wellness initiatives
- 100% Employer-Funded Health Reimbursement Account
- 100% Employer-Paid Short & Long Term Disability Insurance
- 100% Employer-Funded Employee Assistance Program
- Discounted On-Campus Dining Meal Plans
- Free On-Campus Parking
- Access to Campus Amenities (pool, library, campus events, and more)
- Fitness Center
- Pet Insurance
- Flexible Spending Accounts
- And more
Submission Guidelines
To receive full consideration for a faculty appointment with The University of Tampa, please be sure to upload documents as required for this position at time of application submission. Once your application has been submitted, no changes may be made. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Note: A maximum of five (5) documents may be attached to your application. If more than five (5) documents are required, please combine the additional documents into a single attachment so that you may continue through the application process.
Background Check Requirements
Finalists may be required to submit to a criminal background check.
Aplyr's read
The University of Tampa is a dynamic private institution in Florida, attracting diverse faculty across disciplines, from criminology to marine biology.
What's promising
- •The university offers a wide range of programs, fostering interdisciplinary collaboration.
- •Located in Tampa, it provides a vibrant setting with numerous professional opportunities.
- •Recent hiring trends show a commitment to expanding faculty in diverse fields.
What to watch
- •High turnover in part-time roles may indicate limited job security.
- •Private university status could mean higher tuition and financial pressures.
- •Limited public information about faculty support and development programs.
Why University of Tampa
- •Proximity to Tampa's business hub offers unique networking opportunities.
- •The university's focus on interdisciplinary studies supports diverse academic interests.
- •Strong emphasis on both teaching and practical experience in faculty roles.
Aplyr’s read is generated by AI from public sources. Was it useful?
About University of Tampa
The University of Tampa is a private university located in Tampa, Florida, offering a wide range of undergraduate and graduate programs.
