Engineering Administrative Assistant

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Embodying Osaka’s rise as a global city, Four Seasons Hotel Osaka forms the core of a new lifestyle destination at the heart of western Japan’s biggest city and the region’s hub of commerce and culture. As the city’s new icon of luxury and style, Four Seasons provides a pitch-perfect modern take on the quintessential ryokan (traditional Japanese inn) with a range of unique, immersive experiences that deliver a true sense of Japan. From our entire floor of meticulously designed Japanese-inspired guest rooms to our private ofuro (traditional baths), Four Seasons is a contemporary portal to the authentic heart of Osaka, immersing you in the city’s intriguing blend of heritage and modernity.

ESSENTIAL FUNCTIONS:

• Perform administrative skills such as typing, filing, copying, faxing and answering telephones according to Four Seasons standards.
• Communicate to Engineers on duty and keep a log of all details pertaining to guest calls regarding maintenance of rooms and equipment in rooms or public area in a timely manner. 
• Handle the calendars for the Dir of Engineering and Asst. Dir of Engineering for appointments with contractors and vendors.
• Assist Dir of Engineering and Asst. Dir of Engineering with purchase order system. 
• Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact. 
• Maintain a clean, neat and organized work area. 
• Work harmoniously and professionally with co-workers and supervisors. 
• Respond to all emergency conditions such as fires, power failures, etc. 

KNOWLEDGE AND SKILLS:

Education: High school education or equivalent experience

 Experience: Experience required by position is from three months to one full

year of employment in the related position with Four Seasons or

other organization.
Skills and Abilities: Requires ability to operate computer equipment.
Ability to read and speak and write English and Japanese.