Office Manager & Team Assistant - ABB Robotics

In this role, you will play a key role in establishing and managing the day-to-day operations of our brand-new, modern Robotics headquarters in Zurich Oerlikon. Reporting to the COO/Head of Operations, you will ensure the office runs efficiently while creating a welcoming and productive workplace for employees and visitors. Over time, you will also provide dedicated administrative support to the COO/Head of Operations and potentially other business leaders, making this a varied role that combines office management with executive assistance in a dynamic international environment.

The work model for the role is: hybrid #LI-hybrid

The location for the role is Zurich Oerlikon, Switzerland. Office presence is required for at least 3-4 days per week.

Your responsibilities:

• Take ownership of the day-to-day operations of our new Robotics headquarters, ensuring an efficient, well-organized, and welcoming workplace while coordinating office services, supplies, meeting rooms, catering, and workspace utilization.

• Serve as the primary point of contact for facility and office services, working closely with the landlord, building management, IT support, cleaning services, and external vendors to ensure the office operates smoothly.

• Coordinate office administration, including visitor management, reception backup, internal communications, and the continuous improvement of administrative processes and office procedures.

• Organize internal meetings, business events, conferences, business travel, accommodation, and visitor logistics, ensuring a seamless experience for employees and guests.

• Provide proactive administrative support to the COO/Head of Operations and other business leaders, managing calendar coordination, travel arrangements, correspondence, presentations, and other business-related administrative activities.

Qualifications for the role:

• 3+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.

• Previous experience supporting managers or leadership teams in an international business environment.

• Experience coordinating office operations, facilities, vendors, and events; experience in setting up or supporting a new office is an advantage.

• Strong organizational, communication, and interpersonal skills, with a proactive, service-oriented approach and the ability to manage multiple priorities.

• Good knowledge of Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint; experience with SAP or similar ERP systems is an advantage.

• Fluency in English and German is required.

Please submit your application in English.